Fleet Compliance Coordinator

Gist Limited; Basingstoke; On-site; GBP 33,000 - 36,000; Full time

Job summary

Gist delivers logistics solutions within the M&S Group network, connecting people and technology to get the right products to stores on time. The Fleet Compliance Coordinator role supports regulatory compliance, audits and operational governance across fleet assets and telematics systems.

You will report to the Fleet Compliance Manager and work with central and site teams to minimise risk and maintain full compliance and availability of fleet assets.

Qualifications

• Experience and knowledge of transport operations.
• Good knowledge of Operator Licence, driver and vehicle compliance legislation.
• Understanding of Operator Licence compliance, DVSA requirements and fleet governance processes.
• The ability to communicate effectively with all customers and stakeholders.
• The ability to work under pressure.
• Strong organisational and administrative skills with excellent attention to detail.
• Commitment to safety, compliance and delivering high standards of service.
• Understanding business objectives and leading by example.

Responsibilities

• Administer fleet compliance activities to ensure adherence to Operator Licence requirements, transport government bodies, company policies and legal obligations
• Proactively identify, monitor and escalation fleet compliance risks across the Fleet Compliance Manager
• Actively involved in the scoping and testing of telematics system upgrades, ensuring the software is fit for purpose across all Gist fleet
• Support the Fleet Compliance Manager with regular fleet audits, admin changes
• Oversee the transfer, reallocation, repatriation and disposal of vehicles and trailers between sites, ensuring accurate records and compliance at all times
• Administration of compliance for all peak hires to make sure all the assets are legal and compliant before being used in the operation
• Reconciliations of fleet-based systems for fleet compliance
• Monthly check of Penalty Charge Notices (PCN) paid, against sites issued
• Reporting trend data for PCN issued
• Point of contact for daily fleet queries raised

Skills

Experience with transport operations

Operator Licence compliance

DVSA requirements

Stakeholder communication

Work under pressure

Organisational skills

Safety and compliance

Job description

Fleet Compliance Coordinator - (FCC0726.1)

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

The Fleet Compliance Coordinator plays a pivotal role in ensuring compliance across our fleet operation, supporting the safe, legal, and efficient management of vehicles, trailers, and fleet assets throughout the network. Working closely with both operational and central teams, the role is responsible for maintaining compliance with Operator Licence obligations, regulatory requirements, and company policies, while ensuring fleet records, maintenance schedules, and asset data are accurately managed. Through effective auditing, reporting, governance, and stakeholder engagement, the Fleet Compliance Coordinator promotes a culture of safety, compliance, and continuous improvement, supporting the Fleet Compliance Manager in minimising risk and ensuring fleet assets are fully compliant, operationally available, and fit for purpose.

What you’ll do:

Reporting into the Fleet Compliance Manager your main areas of responsibility will be:

• Administer fleet compliance activities to ensure adherence to Operator Licence requirements, transport government bodies, company policies and legal obligations
• Proactively identify, monitor and escalation fleet compliance risks across the Fleet Compliance Manager
• Actively involved in the scoping and testing of telematics system upgrades, ensuring the software is fit for purpose across all Gist fleet
• Support the Fleet Compliance Manager with regular fleet audits, admin changes
• Oversee the transfer, reallocation, repatriation and disposal of vehicles and trailers between sites, ensuring accurate records and compliance at all times
• Administration of compliance for all peak hires to make sure all the assets are legal and compliant before being used in the operation
• Reconciliations of fleet-based systems for fleet compliance
• Monthly check of Penalty Charge Notices (PCN) paid, against sites issued
• Reporting trend data for PCN issued
• Point of contact for daily fleet queries raised

Who you are:

• Experience and knowledge of transport operations
• Good knowledge of Operator Licence, driver and vehicle compliance legislation
• Understanding of Operator Licence compliance, DVSA requirements and fleet governance processes
• The ability to communicate effectively with all customers and stakeholders
• The ability to work under pressure
• Strong organisational and administrative skills with excellent attention to detail
• Commitment to safety, compliance and delivering high standards of service
• Understanding business objectives and leading by example

Salary:Circa £34,000 per annum
Working hours:37.5 hours per week | Monday to Friday (A level of flexibility is expected to ensure effective operational coverage)

What’s in it for you?

As well as a competitive salary, you'll benefit from:

• 20% M&S discount on most items from furniture, fashion and food
• 20days’ annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support – including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.