Fleet Business Unit Executive (contract)

Toyota Financial Services (UK) PLC; Epsom; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working pattern

Wellbeing initiatives

Dress for your day

Free parking & restaurant

Job summary

Toyota Financial Services (UK) PLC is seeking an organised Fleet Administrator to join the Fleet Business team on a twelve-month fixed-term contract. You will support dealer networks, fleet customers and brokers with contract management, settlements and documentation.

The role focuses on service delivery, process improvements and collaboration with the Fleet field team under the Risk Operations umbrella, with a hybrid pattern (2 days in office, 3 days remote).

Qualifications

• Proficiencies in Microsoft Office Word and Excel.
• Experience in administration or operations in a busy processing environment.
• Strong numeracy and literacy skills.
• Motor finance experience desirable.
• Logical thinker with the ability to develop and communicate ideas.

Responsibilities

• Customer service and administration for credit line customers (queries, settlements, statements).
• Prepare documentation for Credit Lines for underwriting reviews.
• Manage pay-out processes for all brands (KINTO, Mazda, Toyota/Lexus).
• assist with dealer network, brokers and fleet customers queries.
• Ensure monthly and ad hoc reporting is sent out by SLAs.
• Process invoices and reconcile payments.

Skills

MS Office

Word

Excel

Numeracy

Literacy

Motor finance

Job description

We are looking for an individual to join our Fleet Business team, joining us in a twelve month fixed term contract.

The role in a nutshell

To build, maintain and service new and existing relationships with the Toyota and Redline brands, Dealer Network, Fleet Field Sales Team and Fleet Customers through the provision of excellent service. Act as a key contact to support the activities of our Fleet field team, Business Dealers and approved brokers in liaison with all functions relating to Fleet proposals and activations.

A bit about the ‘Department'

The Fleet Business Unit (FBU) team sit within the Risk Operations department and are responsible for dealing with contract management for credit line customers, all fleet queries from the centre network and brokers for all entities, processing direct invoicing proposals via a funding queue and all contract hire pre-activation queries. Some of the team's responsibilities include, but are not limited to, loading of retail concept loans, third party payments for credit line customers, customer loan cars, centre DEMOS and commission payments and queries.

What you'll be doing

An ordinary day could involve working with other teams to resolve dealer queries, speaking with customers about settlements, creating variable rate finance documents to send to customers, speaking to the network about customer loan cars for their centres and looking at process improvements within the department. This role is varied, and work tasks are on a 2-week rotation!

Tasks may include

• Customer service for Credit line customers (including calls) such as end of contract, settlements, account queries, statements etc
• Management and preparation of appropriate documentation for Credit Lines including presentation for underwriting and review of outstanding liabilities
• Effectively manage the pay-out processes associated with all brands (KINTO, Mazda, Toyota/Lexus Non-Brand)
• Assisting with general queries generated by our network of Dealers, KINTO, Fleet Customers and TGB/Brokers and the One Toyota Fleet Sales team
• Ensure monthly and ad hoc reporting is sent out by agreed SLAs
• Pay invoices by agreed SLA ensuring details match our point-of-sale system
• Commission payments/Vehicle payments and reconciliation.

Requirements

Key Experience & Skills

• Proficiencies in using Microsoft Office software, including Word and Excel
• Previous experience working in an administration or operational position, within a busy processing environment.
• Strong numeracy and literacy skills
• Motor finance experience would be desirable
• Logical thinker with the ability to develop and communicate their ideas

Attributes & Behaviours

• Good time management and organisational skills
• Strong written and verbal communication
• Self-motivated and proactive worker
• Keen attention to detail
• Able to work effectively with all levels of staff and external partners
• Able to work independently and within a team.
• Flexible to circumstantial change

Benefits

• Hybrid working pattern is 2 days in the office and 3 days from a location of your choice
• Wellbeing hour each month and many more initiatives throughout the year to encourage a healthy mind and body, and to raise awareness and celebrate diversity, equity and inclusion
• Dress for your day policy to make you feel comfortable at work
• Eco HQ, free parking & restaurant
• Regular 121s with your manager, a personal development review (PReview) each quarter
• A wide range of learning & development opportunities including Linked In Learning courses
• Annual events (e.g., summer party, BBQ & Xmas party) including Countdown to Christmas events every December - it is so much fun!

Our Recruitment Process

At Toyota Financial Services (TFS) we value everyone and are pleased to be recognised as a Disability Confident Employer.

We are committed to supporting disabled applicants throughout the recruitment process. Should you meet the minimum criteria for this role and wish to apply under the DC scheme, you may be moved forward to the next stage. Please ensure to add this information into your application.

When it comes to recruitment, please do let us know if we can adjust our process to be meet your accessibility needs.

Some examples of how we might be able to help are listed below:

• Providing a copy of interview questions before the interview
• Organising a time and location that best suits you
• Allowing additional time for the assessment and interview

We are happy to review any adjustment on a case-by-case basis to support you to be your best self.