Fleet Administrator

Barhale; Walsall; Presencial; GBP 21.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Company Pension

Life Assurance

Private Medical

25 days annual leave

Employee Assistance Programme

Descripción de la vacante

Barhale Ltd is seeking a Fleet Administrator in Walsall to support the Fleet Coordinator and Fleet Supervisor in daily fleet operations, including managing the shared mailbox, handling enquiries, transfers and off-hire requests, and processing charges in the invoicing system.

You'll maintain fleet records, coordinate vehicle hires, manage driver records, driver licences, telematics data, and produce monthly regional reports while ensuring timely responses to driver queries and compliance with

Formación

• Knowledge of Microsoft Office Excel.
• Good administrative and organisational skills.
• Experience of working in a Hire, Transport or Fleet management team.
• Product knowledge would be beneficial.

Responsabilidades

• Maintain accurate fleet records within the hire system (vehicle allocations, driver transfers, off-hires, insurance, maintenance history).
• Request hire vehicles and coordinate deliveries and collections with suppliers, drivers and regional contacts.
• Support new starters and vehicle changes, ensuring driver records, paperwork, fuel cards and charge cards are in place.
• Administer the online driver licence system, processing checks and escalating outstanding checks or licence concerns.
• Administrate driver e-risk assessments, online inductions and training, monitoring completion and overdue actions.
• Maintain driver and vehicle records across telematics systems, prepare monthly regional reports.
• Monitor the Daily Defect app, follow up on missing checks and outstanding defects, liaise with drivers and maintenance providers.
• Process vehicle damage notifications, raise workshop jobs and administer driver recharges where applicable.
• Maintain MID and TfL accounts, ensuring vehicle details and charges are accurate.
• Process driving and parking penalty notices, maintain records and follow up on outstanding actions through to closure.
• Order, issue and cancel fuel and charge cards, maintain the card register and prepare monthly commercial van fuel expenditure reports.
• Complete daily system reconciliations, checking vehicle, driver, hire and account records across fleet systems and resolving discrepancies.
• Check and process supplier invoices against agreed rates, hire periods and authorised work.
• Respond to day-to-day fleet enquiries from drivers, regional teams and suppliers, escalating issues where required.
• Provide administrative support to the Fleet Manager on projects and fleet improvement initiatives.

Conocimientos

Excel

Administrative skills

Fleet management experience

Product knowledge

Herramientas

Hire system

Descripción del empleo

Fleet Administrator

Company: Barhale | Salary: Competitive | Hours: Full-time | Location: Walsall, WS1 4AG | Job type: Permanent

The Fleet Administrator will support the Fleet Coordinator and Fleet Supervisor in the daily management of the fleet operation. This encompasses a range of responsibilities, which includes overseeing the shared fleet mailbox, facilitating enquiries, transfers, and off-hire requests, as well as managing the processing of charges in our invoicing system.

Key Responsibilities

• Maintain accurate fleet records within the hire system, including vehicle allocations, driver transfers, off-hires, insurance details and maintenance history.
• Request hire vehicles and coordinate deliveries and collections with suppliers, drivers and regional contacts.
• Support new starters and vehicle changes, ensuring driver records, paperwork, fuel cards and charge cards are in place.
• Administer the online driver licence system, processing checks, maintaining records and escalating outstanding checks or licence concerns.
• Administrate driver e-risk assessments, online inductions and assigned training, monitoring completion and following up on overdue actions.
• Maintain driver and vehicle records across the telematics systems, prepare monthly regional reports and elevate issues requiring attention.
• Monitor the Daily Defect app, follow up on missing checks and outstanding defects, and liaise with drivers, regional teams and maintenance providers.
• Process vehicle damage notifications, raise workshop jobs and administer driver recharges where applicable, in line with company policy.
• Maintain the Motor Insurance Database (MID), ensuring vehicles are added and removed within the required timescales.
• Maintain Dartford Crossing and Transport for London accounts, ensuring vehicle details and charges are accurate.
• Process driving and parking penalty notices, maintain records and follow up on outstanding actions through to closure.
• Order, issue and cancel fuel and charge cards, maintain the card register and prepare monthly commercial van fuel expenditure reports.
• Complete daily system reconciliations, checking vehicle, driver, hire and account records across fleet systems and resolving discrepancies.
• Check and process supplier invoices against agreed rates, hire periods and authorised work, following up on queries and outstanding credits.
• Respond to day-to-day fleet enquiries from drivers, regional teams and suppliers, escalating issues where required.
• Provide administrative support to the Fleet Manager on projects and fleet improvement initiatives.

Key measures & targets

• Accurate and timely processing of hires, invoices and fleet administration.
• Daily reconciliations completed, with discrepancies resolved promptly.
• Fleet systems and registers maintained accurately and kept up to date.
• Compliance actions and monthly reports completed within agreed deadlines.

Key relationships

• Fleet Manager

Person Specification

The successful candidate is likely to meet all of the following criteria:

• Knowledge of Microsoft Office Excel
• Good administrative and organisational skills
• Able to complete tasks and meet deadlines
• Experience of working in a Hire, Transport or Fleet management team
• Product knowledge would be beneficial

About BCS Group

BCS Group, a subsidiary of Barhale Holdings Plc, is a privately owned company. We are a leading supplier of safety and construction products based in the Midlands. We pride ourselves on providing a first-class service to all our customers, ensuring the right product or solution is delivered to the right location on time. With over 5,000 items within our core range, BCS Group can fulfil any order and ensure it is delivered directly via our dedicated transport fleet or those of our partners.

Manufacturing

Our capabilities include standard and bespoke signage, labels, temporary and permanent road traffic signs and bespoke steel fabrication/installation which includes footbridges, walkways, flooring, guardrails, ladders and tunnelling products.

Extensive Stock Range

Distributor of leading industry brands in PPE & clothing, traffic management, safety & lifting and site equipment products. These include Bollé, Pulsar, Globus, Rock Fall, Progarm, Portwest, Melba Swintex, Oxford Plastics, JSP, Nissen, Carters, Orafol, Crowcon, Radiodetection, Dräger, Ridgegear, and Plant Nappy.

Safety Equipment Servicing

Specialist safety & lifting repair, calibration and inspection since 1999. We have our own purpose-built maintenance and calibration facility for gas detection, cable avoidance, breathing apparatus and lifting equipment which along with our fully equipped mobile calibration unit is where all maintenance and repairs are carried out. Our staff are trained and fully qualified in the maintenance, calibration and inspection of a full range of specialist safety & lifting equipment.

Our People

With a direct workforce philosophy, the company culture is driven by our core values, which describe how we act day-to-day. We ensure all your needs are met through our national call centre and dedicated account management.

Triple Accreditation

ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 and ISO 50001:2011 standards, which means our customers can have complete confidence that we have an ongoing commitment to be a safe, efficient and responsible partner.

Caring and investing in you

As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.

From the moment you join us, your well-being and career aspirations will be supported by.

• Company Pension
• Life Assurance
• Private Medical
• 25 days annual leave in addition to 8 public bank holidays and loyalty days
• Employee Assistance Programme to support your mental, physiological, and financial well-being.
• Flexible benefits via salary sacrifice
• Company car/green car scheme/car allowance/Van (dependent on position)
• Leadership & management training and coaching
• Regular line management engagement and appraisal to support your career progression.
• Development supported by internal and externally delivered training.

Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.