Fleet Administrator

Global Marine Group; Sunderland; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Group Pension with access to Independent Financial Advisor

Life Cover inclusive with Group Pension Plan

Private Medical Insurance

Dental Scheme at a subsidised cost

Fitness Club Subsidy

Professional Subscriptions

Cycle Scheme

Eye Sight Test contribution

Employee discount scheme

Enhanced Maternity and Paternity pay

Option to purchase additional annual leave

Long Service Awards

Reward & Recognition

Referral programme

Employee Assistance programme

Free on-site parking

Job summary

A leading engineering firm is seeking an Administrative Assistant to manage purchase requisitions and collaborate with internal teams. The ideal candidate has 1-2 years' administrative experience, strong attention to detail, and proficiency in Microsoft Office. This position offers a hybrid working model based in the Washington office and includes attractive employee benefits such as private medical insurance and enhanced parental pay. Join a company with over 175 years of expertise in subsea cable installation and maintenance.

Qualifications

• 1–2 years of administrative experience in a procurement or project-based environment.
• Ability to process purchase requisitions accurately and efficiently.
• Experience liaising with suppliers and resolving invoice queries.
• Proactive and solution-oriented mindset with a “can-do” attitude.
• Excellent interpersonal and communication skills, with the ability to liaise effectively with external suppliers and internal teams.
• Self-motivated, adaptable, and able to work efficiently under pressure and to tight deadlines.
• GCSEs (or equivalent) – Grade 4 (C) or above in English and Maths.

Responsibilities

• Process Purchase Requisitions for Fleet and Project-related requirements.
• Ensure requisitions are raised correctly reflecting accurate pricing.
• Collaborate with the Accounts team to resolve invoice queries.
• Act as a liaison between internal departments and the supply base.
• Provide general administrative support as required.
• Undertake any other relevant tasks or responsibilities as assigned by the company to support operational needs.

Skills

Proficient in Microsoft Outlook

Proficient in Microsoft Word

Proficient in Microsoft Excel

Strong attention to detail

Excellent organisational skills

Excellent communication skills

Adaptability

Solution-oriented mindset

Organisation

Proactive mindset

Education

GCSEs Grade 4 (C) or above in English and Maths

Tools

Computerised purchasing systems (ideally IFS)

Job description

The ideal candidate will have 1–2 years’ administrative experience, ideally within a procurement or project-based environment, with experience processing purchase requisitions accurately and efficiently. They should demonstrate strong attention to detail, confidence liaising with suppliers and internal teams, and the ability to resolve invoice queries with accounts. Proficiency in Outlook, Word, and Excel is essential, experience of using a purchasing / procurement system for raising purchase requestions along with strong organisational skills, a proactive mindset, and the ability to work effectively under pressure in a fast‑paced operational environment.

• Process Purchase Requisitions for Fleet and Project-related requirements in a timely and accurate manner.
• Ensure requisitions are raised correctly, reflecting accurate pricing, quantities, delivery locations, timelines, and all agreed terms and conditions.
• Collaborate with the Accounts team to resolve invoice queries promptly and efficiently.
• Act as a liaison between internal departments and the supply base to monitor, expedite, and coordinate timely deliveries.
• Provide general administrative support, including the preparation of reports and documentation as required.
• Undertake any other relevant tasks or responsibilities as assigned by the company to support operational needs.
• Qualifications/Skills/Experience:
• Proficient in Microsoft Outlook, Word and Excel.
• Strong attention to detail with excellent organisational and time management skills.
• 1–2 years of administration experience, ideally within a procurement or project-based environment.
• Proactive and solution-oriented mindset with a “can-do” attitude.
• Excellent interpersonal and communication skills, with the ability to liaise effectively with external suppliers and internal teams.
• Self-motivated, adaptable, and able to work efficiently under pressure and to tight deadlines.
• GCSEs (or equivalent) – Grade 4 (C) or above in English and Maths.

Ideal

Experience of computerised purchasing systems (ideally IFS).

Qualifications, Skills and Experience

• Proficient in Microsoft Outlook, Word, and Excel.
• Strong attention to detail with excellent organisational and time management skills.
• 1–2 years of administration experience, ideally within a procurement or project-based environment.
• Proactive and solution-oriented mindset with a “can-do” attitude.
• Excellent interpersonal and communication skills, with the ability to liaise effectively with external suppliers and internal teams.
• Self-motivated, adaptable, and able to work efficiently under pressure and to tight deadlines.
• GCSEs (or equivalent) – Grade 4 (C) or above in English and Maths.

Location

This role is based in the Washington, UK office and follows a hybrid working arrangement, with working 3 days in the office and the other 2 days working remotely.

Global Marine Group offers over 175 years of engineering expertise, connecting continents, countries and communities. The Group delivers precision installation and 24/7 maintenance of subsea fibreoptic cables. The Group comprises of three specialist business units, Global Marine, SubConnect and OceanIQ.

With a global workforce of over 800 talented individuals, together the Group has installed over 330,000 kilometres of subsea telecoms cable, performed maintenance operations on 29% of the worlds fibre optic cables and has detailed data records on over 3million km of cable - 97% of all fibre, and 90% of all power cable including, over 6,500 historic cable faults.

The Global Marine Group team is full of passionate people, sharing a wealth of knowledge and constantly achieving excellence.

Employee Benefits

• Group Pension with access to Independent Financial Advisor
• Life Cover – inclusive with Group Pension Plan
• Private Medical Insurance and Medicash Plan
• Dental Scheme – at a subsidised cost
• Fitness Club Subsidy
• X2 Professional Subscriptions
• Cycle Scheme – As per the green initiative, approved by the Government scheme
• Eye Sight Test contribution
• Perkbox – employee discount scheme along with a Wellness Hub
• Enhanced Maternity and Paternity pay
• Option to purchase an additional 5 days annual leave per year
• Long Service Awards
• Reward & Recognition
• Referral programme
• Employee Assistance programme
• Free on-site parking – At all sites

Global Marine Group are committed to making our recruitment process accessible and inclusive for everyone. If you require reasonable adjustments for your interview, please reach out to during your recruitment process. We are more than happy to accommodate your needs to ensure you have the best possible experience during the selection process.