Fleet Administrator

Swissport; Manchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A regional fleet management company is seeking a Fleet Administrator at Manchester Airport. The role involves utilizing the Swissport Fleet Management system for managing work orders and conducting inventory control. Candidates should have knowledge of fleet maintenance programs and proficient Microsoft Office skills. A minimum of three GCSEs is required, along with strong communication skills and the ability to thrive in a fast-paced environment. Previous aviation experience is desired, and candidates should be willing to travel as needed.

Qualifications

• Knowledge of fleet maintenance programs like Maximo / IMS-Fleet Maintenance Pro.
• Strong skills in Microsoft Office including Excel, Word, PowerPoint, and Outlook.
• Excellent organisational abilities with attention to detail.

Responsibilities

• Use the Swissport Fleet Management system for work orders and updates.
• Assist with inventory and budgetary control for the workshop.
• Produce KPI statistical data from maintenance records.
• Liaise with external suppliers for purchase order queries.
• Comply with all relevant airline and safety requirements.

Skills

Knowledge of fleet maintenance programs

Good oral and verbal communication skills

Strong Microsoft Office skills

Excellent organisational abilities

Teamwork in fast-paced environment

Education

At least three GCSE’s / O Level

Tools

Maximo

Job description

Overview

Fleet Administrator

Location: Manchester Airport

Salary: Competitive

Contract : Permanent

The Fleet Administrator is a key member of UK and Ireland Fleet Management team. They will be part of a centralised administration team supporting various stations within each region within the UK and Ireland. They will be the fleet focal point for Regional Fleet Managers for all matters relating to fleet administration. They will support the workshop teams and work alongside the Senior Technical Administrator for UK and Ireland.

Responsibilities

JOB RESPONSIBILITIES

• Use of the Swissport Fleet Management system (Maximo) to create and complete work orders, purchase orders and update asset information.
• Update and maintain asset and workshop equipment service, MOT, CAP / AVP and safety check data.
• Assist with inventory and budgetary control which includes ordering of parts, oils and lubricants and consumables for the GSE workshop as well as invoicing approvals.
• Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
• Collaborating with Third party customers to retrieve purchase orders.
• Liaising with external suppliers and vendors for purchase order and invoicing queries.
• Sending POs and proformas to finance to be made into invoices.
• Comply with all airport authority, CAA, airline and security requirements.
• Complete all maintenance / repair documentation consistent with airline, airport, CAA and Swissport requirements.
• Demonstrate a personal commitment to rigorously enforcing appropriate standards of Health and Safety, in order to ensure performance improves year on year.
• Liaise and communicatewith Senior, Ramp and Operational Management, customers and staff in a professional manner.
• Attend and complete all training as required by Swissport. airport authorities, CAA, airlines and security.
• Adhere to all GDPR regulations.
• Other duties as assigned.

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local requirements.

Qualifications

Candidate requirements

• Knowledge of fleet maintenance programs, . Maximo / IMS-Fleet Maintenance Pro.
• Good oral and verbal communication skills.
• Strong Microsoft Office (Excel, Word, PowerPoint, and Outlook) skills and experience.
• In possession of at least three GCSE’s / O Level or Leaving Cert (and equivalent).
• Excellent organisational abilities, attention to detail, able to prioritise workloads and work effectively to deadlines in a fast-paced complex environment.
• Ability to speak and understand the English language.
• Ability to travel to the airport at times where public transport is not available.
• Ability to follow Swissport processes and procedures.
• Able to work as a team in an fast-paced environment.
• Previous experience working in an aviation environment desired.
• Willingness to travel when necessary for training or to assist other Swissport stations.