Fleet Administrator

Staffline; Coleshill Heath; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading fleet management company in Solihull is seeking a Fleet Administrator to manage day-to-day documentation for client fleets. The ideal candidate should be adept in administration, have a good education background, and be proficient in Microsoft Office. Responsibilities include managing vehicle documents, facilitating client communication, and ensuring accurate record-keeping. This role offers a competitive hourly rate and ongoing contract.

Qualifications

• Good general level of education required.
• Adept in using a PC, internet, and email.
• Experience in a similar role preferred but not essential.
• Excellent administration skills.
• Prepared to go the extra mile for excellent results.

Responsibilities

• Declare vehicles SORN, updating systems accordingly.
• Manage incoming V5C documents and escalate missing ones.
• Scan and file documentation such as V5C's and plating certificates.
• Administer fuel card and fines processes for clients.
• Manage cherished plate retention and assignment processes.

Skills

Administration skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft Outlook

Numerate and literate

Education

General education

Job description

Fleet Administrator

Solihull

£12.50 per hour

Ongoing Contract

Our client are a market leading fleet management company, due to continued growth they are seeking a document controller to join their office in Solihull. The role will be responsible for ensuring all day to day documents for the clients fleets are uploaded and correct as well as handling missing documentation and updating clients.

Key Responsibilities – Fleet Administrator

• Declare vehicles SORN at the client's request, updating systems to track SORN vehicles
• Manage incoming V5C documents, escalating any missing documents to relevant points of contact
• Post documents via predetermined postal methods, recording tracking number and costs as required
• Scan, tag (to vehicle records) and file documentation including V5C’s, plating certificates, fine documentation etc
• Administration of fuel card processes for clients as per agreed parameters
• Administration of fines processes for clients, including appeals where required, as per agreed parameters
• Adding and removing vehicles from client MID accounts, auditing these as per agreed frequency
• Administration of VE103B forms and associated documents to support foreign travel
• Administration of parking permits
• Administration of CAZ paymentsAdding and removing vehicles from client parking and toll accounts, auditing these as per agreed frequency
• Administration of cherished plate retention and assignment processes
• Administration of replacement plating certificate processes
• Manage the Fines & Taxation credit card transaction reconciliation, initiating write‑off requests as required

Qualifications & Experience – Fleet Administrator

• A good general level of education is required
• Must be adept in the use of a PC, internet and email and able to grasp new software applications easily and quickly. Able to use Microsoft Word, Excel and Outlook to an intermediate level
• Experience in a similar role preferred but not essential
• Must be numerate and literate
• Excellent administration skills
• Is prepared to go the ‘extra mile’ in order to achieve excellent end results

For more information on this role, please contact Andrew Haddon on 01453 796617 or send a copy of your CV to [e-mail]