Fleet Admin Specialist (3 month FTC)

Octoenergy; Greater London; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Dog-friendly office

Job summary

Octoenergy is seeking a detail-oriented Fleet Administration Specialist to join on a 3-month FTC. You will manage PCNs, maintain vehicle documentation, and support the wider fleet team with data-entry and admin tasks.

The role is based in our London office, requiring high focus, accuracy, and excellent organizational skills. Ideal candidates are proactive self-starters with strong communication abilities and a passion for precision.

Qualifications

• Essentials: Proven experience in a data-entry or administrative role with precision.

Responsibilities

• Process inbound PCNs and log them quickly and accurately.
• Maintain vehicle records and registration documents.
• Support cross-department queries and data-entry tasks.

Job description

What we do. Electric Car Leasing

Why we do it. Greener. Fairer. Future.

We are looking for a detail-oriented and proactive Fleet Administration Specialist to join our team on a 3 month FTC. You will play a key part in our fleet operations by managing essential vehicle administration, including processing PCNs and handling registration documentation.

This role requires high focus and accuracy, consistent attention to detail and excellent organizational skills. We are looking for someone who takes pride in precision, manages their time effectively, and collaborates seamlessly with the wider team.

Location: Based in our London office 5 days a week.

PCN Management

• Dealing with inbound postal and digital PCNs, logging and processing them quickly and efficiently.
• Problem solving on PCN queries to resolve issues smoothly for drivers.

Vehicle Documentation

• Ensure all vehicle records and registration documents are accurately maintained, updated, and securely archived or disposed of when necessary.

Team Support

• Cross-departmental teamwork helping investigate queries, prepping vital vehicle documents, and tackling data-entry tasks.
• Assist with various logistical challenges and administrative tasks as they pop up.

The Essentials:

• Admin Pro: Proven experience in a data-entry or administrative role where you thrived on precision.

The Nice-to-Haves:

• Fleet Savvy: Bonus points if you already have experience in a vehicle or fleet administration role!
• Organization Guru: A knack for juggling multiple tasks without dropping the ball.
• Top-Tier Communicator: Excellent written and verbal communication skills.
• Self-Starter: The ability to work independently, take initiative, and hit the ground running with minimal supervision.
• Precision-Driven: An absolute commitment to accuracy (you spot the details others miss).

P.s. just to let you know, we are dog friendly company so you may see our 4 legged friends in the offices - feel free to bring yours! Rest assured though, we've taken lots of precautions for those who have allergies

We use AI to help us assess applications fairly and objectively. We’re totally fine with you using AI as a tool to help prepare too. That said, when we get to the interview and assessment stage, we’re really interested in hearing your unique perspective and real-world stories. That’s the stuff we can’t get from a bot or a prompt!

About us

The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.

We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience. This is the chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.

Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.

We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.

If this sounds like you then we'd love to hear from you.

We want to ensure you have all the tools and environment you need to unleash your potential.

Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.