Firearms Licensing Administration Officer

North Yorkshire Police; Northallerton; On-site; GBP 23,000 - 29,000; Full time

Job summary

A regional police service is seeking a Firearms Licensing Administration Officer based in Northallerton. This office-based role involves processing firearm certificate applications and ensuring compliance with licensing standards. The successful candidate should have strong organizational skills, attention to detail, and experience in office administration. A comprehensive benefits package and opportunities for career progression are offered in this temporary position until March 2028.

Benefits

Local Government Pension Scheme

Salary Sacrifice Car Scheme

Generous Annual Leave

Blue Light Discount

Flexi-Time for Staff Roles

Access to Trade Union Membership

Inclusion & Diversity Networks

Health & Wellbeing Services

Cycle to Work Scheme

Civil Service Sports Club Membership

Qualifications

• Experience in office administration, with a good working knowledge of Microsoft Office applications.
• Strong written and verbal communication skills.
• Ability to work independently and manage time effectively.

Responsibilities

• Process the renewal and granting of firearm and shotgun certificates.
• Conduct research to assess applicant suitability using Police intelligence and other systems.

Skills

Office administration experience

Analytical skills

Attention to detail

Strong communication skills

Customer service skills

Organizational skills

Tools

Microsoft Office

National Firearms Licensing Management System (NFLMS)

Job description

Location: Police HQ, Northallerton (office-based role)

Contract: Full time | Temporary until 31 March 2028

Hours: 37 hours per week | Monday to Thursday 8am – 4 pm & Friday 8am – 3.30pm

Salary: £23,748 - £28,653 (NYP Scale 2 – 4)

• Progression through the pay scale is linked to a career progression plan

Closing Date: 9am on Monday 1 December 2025

We are excited to invite applications for the role of Firearms Licensing Administration Officer to join North Yorkshire Police.

This is an excellent opportunity for a dedicated, professional, and detail-oriented individual to join a high-performing, dynamic, and supportive team working in a challenging yet rewarding environment. The role offers the chance to develop your skills and knowledge in the specialist area of Firearms Licensing.

As a Firearms Licensing Administration Officer, you will play a key role in delivering an efficient and effective Firearms Licensing Service across the North Yorkshire Police area. You will handle office duties and telephone enquiries promptly and accurately, ensuring the highest standards of professionalism are maintained.

With a sustained period of high demand ahead, your main responsibilities will include:

• Processing the renewal and granting of firearm and shotgun certificates.
• Conducting research using Police intelligence and other systems to assess applicant suitability.

In everything you do, you will prevent foreseeable or avoidable harm, manage risk and act decisively, and ensure that decisions are proportionate and timely. You will help us provide a fair, rigorous, transparent, and consistent service to the public, maintaining trust and confidence in our processes.

If you are highly organised, committed to accuracy, and thrive in a role where attention to detail is critical, we would love to hear from you.

Along with being motivated and dedicated, to be successful you will:

• Have experience in office administration, with a good working knowledge of Microsoft Office applications.
• Be able to show analytical skills and attention to detail.
• Have strong written and verbal communication skills.
• Excellent organisation skills and be able to prioritise and meet deadlines.
• Be able to work unsupervised and on your own initiative, managing your own time, whilst also remaining part of a team.
• Have strong customer service skills.

The following are desirable entry requirements, however full training will be provided for suitable candidates to develop a successful career within this environment

• Previous firearms experience is advantageous.
• Experience of the National Firearms Licensing Management System (NFLMS).

Why Join Us?

Working for the emergency services is both meaningful and impactful. At North Yorkshire Police, we’re committed to helping colleagues reach their full potential in a fair, inclusive, and supportive environment. We value diverse perspectives and actively promote staff wellbeing so everyone can thrive. Please visit our website to learn more about our organisation.

We’re also proud to provide a comprehensive benefits package designed to support your wellbeing, work-life balance, and professional growth:

• Local Government Pension Scheme– secure and competitive retirement planning
• Salary Sacrifice Car Scheme– access to affordable vehicle leasing options (NHS Fleet Solution)
• Generous Annual Leave– 24 days rising to 30 with length of service, plus bank holidays
• Blue Light Discount– enjoy savings at major retailers and services
• Flexi-Time for Staff Roles– tailor your working hours to suit your lifestyle while meeting team objectives
• Access to Trade Union Membership– opportunity to join UNISON
• Inclusion & Diversity Networks– connect with colleagues and contribute to a culture of belonging
• Health & Wellbeing Services– access to resources that support your physical and mental health
• Cycle to Work Scheme – Save money on bikes and accessories
• Civil Service Sports Club (CSSC) Membership – Access to discounted sports & leisure, activities.

To be considered for this role, applicants must meet the following requirements:

• You must have the right to work in the UK, with no restrictions on your employment
• Internal applicantsmust have successfully completed their probation period
• Meetresidency requirementsfor vetting:
  • RV Level Vetting– minimum 3 years UK residency

Your Application

North Yorkshire Police is an equal opportunity employer. We are committed to creating an inclusive and supportive working environment. If you require anyreasonable adjustmentsduring the recruitment process or within your role, please declare this within your online application. A member of our team will contact youprior to your interviewto ensure appropriate support is in place.

Safer Recruitment

North Yorkshire Police is committed to safeguarding and promoting the welfare of children and vulnerable adults. Safeguarding is a core part of our recruitment process, and we expect all applicants to share this commitment. All successful candidates will undergo a thorough recruitment process and must obtain satisfactory pre-employment clearances before commencing employment, including satisfactoryVetting or DBS checks, references, and a medical assessment, including absence history. Adherence to our safeguarding policies and procedures is essential.

Ready to Apply?

As part of our selection process, we’ll assess your skills and experience against the requirements of the role. We therefore encourage you totake your time to tailor your application, ensuring your responses align with the job advert and role profile.

Interviews are scheduled to take place:

w/c 15 December 2025

We look forward to receiving your application!