Fire Safety Plan Administrator

Karntek; Stafford; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Discretionary bonus

Employee Assistance Programme (EAP)

Employee recognition programme

Employee discounts and shopping portal

Career development opportunities

Collaborative working environment

Job summary

Karntek is seeking a Fire Safety Plan Administrator to create and maintain accurate fire safety plans and supporting documentation for various buildings across the UK.

You will prepare surveys, convert assessor drawings into clear layouts, and manage the end-to-end production process from plan preparation to delivery of digital and printed sets to customers.

Qualifications

• Experience using graphic design software such as Affinity Designer or Adobe Creative Suite.
• Experience producing technical drawings, diagrams, plans, maps, or visual layouts.
• The ability to interpret building plans and technical information.
• Excellent attention to detail and a strong commitment to accuracy.
• Strong organisational and time management skills.
• The ability to manage multiple projects and priorities simultaneously.
• Good written and verbal communication skills.
• A professional and customer-focused approach.
• Proficiency in Microsoft Office.
• Strong digital file management and document control skills.
• The ability to work independently and as part of a wider team.

Responsibilities

• Create building layouts, vertical schematics, aerial schematics and on-arrival sheets for Fire Safety Plans.
• Organise and prepare building plans for fire risk assessors ahead of site surveys.
• Convert assessor-marked plans into clear and simplified fire safety layouts.
• Ensure critical building and fire safety information is displayed clearly for emergency responders.
• Produce plans using graphic design software such as Affinity Designer or Adobe Creative Suite.
• Ensure completed plans are accurate, consistent, professional and compliant with company standards.
• Deliver digital fire safety plans to customers.
• Manage customer amendments, revisions and plan updates.
• Produce printed plan sets and coordinate their distribution and delivery to customer sites.
• Maintain organised customer, building and project files.
• Ensure assessor plans, revisions, correspondence and completed projects are stored accurately.
• Manage multiple projects and prioritise workloads to ensure deadlines are met.
• Liaise with assessors, customers and project teams to clarify information and resolve discrepancies.
• Provide professional customer service by telephone, email and face-to-face where required.
• Help maintain and improve company templates, plan standards and production processes.

Skills

Attention to detail

Time management

Multi-project management

Communication skills

Customer-focused approach

Organisational skills

Building plan interpretation

Education

Relevant design/technical/construction or fire safety qualification

Tools

Affinity Designer

Adobe Creative Suite

Microsoft Office

Job description

Join Karntek as a Fire Safety Plan Administrator and play a key role in producing plans that help emergency services respond safely and effectively to incidents.

You’ll create clear, accurate and practical fire safety plans that provide essential information about buildings, access points, fire safety systems and potential risks.

This is an exciting opportunity to join a growing business where your work will make a meaningful difference, while giving you the chance to develop your technical, design, and project coordination skills.

About Karntek

Karntek is a leading and rapidly growing fire safety consultancy, trusted by clients across the residential and education sectors to deliver high-quality fire safety services.

Our expertise spans fire risk assessments, fire door inspections, passive fire protection surveys, and specialist consultancy. We are proud to hold BAFE SP205 Life Safety Fire Risk Assessment Scheme certification and ISO 9001 accreditation, reflecting our commitment to quality, professionalism, and continuous improvement.

As we continue to grow, we’re investing in our people by providing a supportive, collaborative environment where development is encouraged, achievements are recognised and careers can flourish.

The Role

As a Fire Safety Plan Administrator, you’ll be responsible for producing and maintaining accurate fire safety plans and supporting documentation.

You’ll prepare building plans for surveys and convert assessor-marked drawings into simplified, easy-to-read layouts.

These plans provide important building information and must be clear, accurate, professional, and practical to use during an emergency.

You’ll manage projects through the full production process, from preparing plans for assessment through to issuing digital and printed plan sets to customers.

Key Responsibilities

• Create building layouts, vertical schematics, aerial schematics and on-arrival sheets for Fire Safety Plans.
• Organise and prepare building plans for fire risk assessors ahead of site surveys.
• Convert assessor-marked plans into clear and simplified fire safety layouts.
• Ensure critical building and fire safety information is displayed clearly for emergency responders.
• Produce plans using graphic design software such as Affinity Designer or Adobe Creative Suite.
• Ensure completed plans are accurate, consistent, professional and compliant with company standards.
• Deliver digital fire safety plans to customers.
• Manage customer amendments, revisions and plan updates.
• Produce printed plan sets and coordinate their distribution and delivery to customer sites.
• Maintain organised customer, building and project files.
• Ensure assessor plans, revisions, correspondence and completed projects are stored accurately.
• Manage multiple projects and prioritise workloads to ensure deadlines are met.
• Liaise with assessors, customers and project teams to clarify information and resolve discrepancies.
• Provide professional customer service by telephone, email and face-to-face where required.
• Help maintain and improve company templates, plan standards and production processes.

Why Join Karntek?

At Karntek, you’ll be joining a business with ambitious plans for growth and a genuine commitment to developing its people.

You’ll benefit from:

• Working alongside experienced and supportive colleagues.
• Opportunities to develop your technical & graphic design.
• A varied workload across a wide range of buildings and fire safety projects.
• A collaborative culture where your ideas and contributions are valued.
• The opportunity to produce work that directly supports emergency responders.
• The chance to play a meaningful role in improving the safety of buildings across the UK.

About You

You are organised, detail-oriented and take pride in producing accurate, high-quality work.

You are comfortable interpreting detailed building plans and technical information and can transform complex information into clear, practical visual layouts.

You enjoy managing projects, working collaboratively and communicating with customers and colleagues. You can balance multiple priorities and remain focused on accuracy while working to deadlines.

Whether you already have experience producing technical plans or are looking to develop your career in a specialist fire safety role, you’ll be motivated by the opportunity to join a growing business where your contribution will make a real impact.

We’re looking for someone who has:

• Experience using graphic design software such as Affinity Designer or Adobe Creative Suite.
• Experience producing technical drawings, diagrams, plans, maps, or visual layouts.
• The ability to interpret building plans and technical information.
• Excellent attention to detail and a strong commitment to accuracy.
• Strong organisational and time management skills.
• The ability to manage multiple projects and priorities simultaneously.
• Good written and verbal communication skills.
• A professional and customer-focused approach.
• Proficiency in Microsoft Office.
• Strong digital file management and document control skills.
• The ability to work independently and as part of a wider team.
  

Desirable

It would also be beneficial if you have:

• Experience within the construction, property, facilities management, architecture, or fire safety sector.
• Previous experience producing fire safety plans, building layouts, schematics, or emergency response information.
• Knowledge of fire safety terminology or building fire safety systems.
• Experience managing drawing revisions and document control processes.
• Experience coordinating printed materials and customer deliveries.
• A relevant design, technical, construction, or fire safety qualification.

What We Offer

• Competitive salary, depending on experience.
• 25 days annual leave plus bank holidays.
• Company pension scheme.
• Discretionary bonus scheme.
• Employee Assistance Programme (EAP).
• Employee recognition programme.
• Employee discounts and shopping portal.
• Genuine career development and progression opportunities.
• A supportive and collaborative working environment.

If you’re looking to develop your technical and design career with a growing and ambitious fire safety consultancy, we’d love to hear from you.

Karntek is proud to be an Equal Opportunities and Accredited National Living Wage Employer. We are committed to creating an inclusive workplace where everyone is treated fairly and with respect.

We welcome applications from people of all backgrounds and experiences and make employment decisions based on skills, potential, experience, and business needs.