Finance Systems Administrator

Irwin Mitchell; Birmingham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading law firm in Birmingham is seeking to enhance its Finance Systems Team with a dedicated member who will ensure the efficient operation of the finance system. The successful candidate will manage changes, user accounts, and support colleagues across departments. They must possess strong finance systems knowledge, excellent communication skills, and a proactive problem-solving approach to ensure a seamless service delivery. This role offers a range of employee benefits including volunteer days, generous pension schemes, and options for additional holiday.

Benefits

25 days holidays plus bank holidays

Generous and flexible pension schemes

Volunteering days

Westfield Health membership

Well-being initiatives

Qualifications

• Strong working knowledge of finance systems or other IT systems.
• Knowledge of financial processes and procedures is desirable.
• Able to explain technical concepts clearly to non-technical audiences.

Responsibilities

• Implement changes to the finance system accurately and on time.
• Manage user accounts in line with the firm’s processes.
• Support system upgrades, testing, and user queries.
• Maintain and oversee the firm’s Charge Out Rates.

Skills

Strong working knowledge of finance systems

Proficient in Microsoft Excel

Excellent written and verbal communication skills

Strong numerical and analytical skills

Ability to explain technical concepts clearly

Customer-focused with a proactive approach

High attention to detail and accuracy

Natural problem-solver

Tools

Advanced software tools

Job description

Your Role

As a key member of our Finance Systems Team, you’ll play a vital role in ensuring the smooth and efficient operation of our Finance System (3e). You’ll champion best practices—such as maintaining our General Ledger structure, Charge Out Rate framework, and Starters, Movers & Leavers processes—while supporting finance users to deliver exceptional service across the business.

You’ll also act as a bridge between Finance, Internal IT, and external suppliers, helping to resolve system issues and drive continuous improvement.

What You’ll Be Doing

• Implement changes to the finance system accurately and on time to meet evolving business needs.
• Manage user accounts in line with the firm’s Starters, Movers & Leavers process, collaborating closely with HR, IT, and Financial Operations.
• Maintain and oversee the firm’s Charge Out Rates, including annual rate increases, and advising colleagues at all levels on effective charging strategies
• Support system upgrades, testing, and new developments alongside the Finance Systems Manager.
• Troubleshoot and resolve system issues and user queries efficiently.
• Perform daily reconciliations and address any discrepancies.
• Translate technical information into clear, user-friendly guidance for non-technical stakeholders.
• Carry out daily validation tasks and system updates.
• Maintain and update critical business data within the Practice Management System.
• Manage your workload independently, ensuring deadlines are met with minimal supervision.
• Provide training and ongoing support to finance colleagues on system use and financial procedures.
• Create and maintain clear documentation for key processes and team activities.

About You

• Strong working knowledge of finance systems or other IT systems
• Knowledge of financial processes and procedures would be desirable
• Proficient in Microsoft Excel and other advanced software tools
• Excellent written and verbal communication skills
• Strong numerical and analytical skills
• Able to explain technical concepts clearly to non-technical audiences
• Customer-focused with a proactive approach to service delivery
• Strong interpersonal skills with the ability to influence and engage colleagues at all levels
• High attention to detail and accuracy
• A natural problem-solver who can identify issues and offer practical solutions

Our Benefits – What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands : Our People, Our Community, Our Environment and Our Pro Bono.