Finance Officer: Purchase Ledger & Income

Headway - the brain injury association; Nottingham; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Pension - auto-enrolled

Sick Pay Scheme

Death in Service Benefit

Remote / Hybrid working

Flexible working

Employee Assistance Programme

Eye Test Vouchers

Mental Health First Aiders

25–30 days holiday

Birthday leave

IMHR Plus Privilege membership

Job summary

Headway UK in Nottingham is seeking a Finance Officer to manage the purchase ledger and income journals, ensuring timely payments and accurate bank reconciliations. The role collaborates with the Financial Controller to maintain robust financial records.

The successful candidate will have a degree in a relevant field, at least two years in finance, and strong IT skills, including Exchequer. It is a hybrid role with in-office presence required after training.

Qualifications

• Two years of experience in finance is preferred.
• Able to manage workload and priorities independently.
• Strong communication skills to explain financial information clearly.

Responsibilities

• Maintain the purchase ledger and issue income journals.
• Monitor purchase invoices and distribute for approval and coding.
• Input invoices onto Exchequer (autoloader or manual).
• Reconcile supplier statements and flag overdue or debit balances.
• Prepare and upload journals for daily sales, income, and charges.
• Update stock system with stock purchases for charity merchandise.
• Process online orders and issue invoices as required.
• Monitor stock levels via monthly stock count and reconcile.

Skills

Finance experience

Communication skills

IT skills

Independent workload management

Team collaboration

Degree in finance/related field

Education

Degree in accounting/finance

Tools

Exchequer

Job description

ABOUT THE ROLE

• Job Title: FINANCE OFFICER: PURCHASE LEDGER & INCOME
• Location: Hybrid (after training) minimum 3 days per week in the office
• Salary: £27,000
• Permanent, 35 hours per week x 52 weeks per year.

WHAT YOU WILL DO

You will work closely the Financial Controller to maintain the purchase ledger and produce income journals, ensuring that all payments are made in a timely manner and that all bank transactions are properly recognised

You will do this by:

• Monitoring the purchase invoice mailbox and ensuring that all invoices are correctly and promptly distributed to budget holders for approval, coding and authorisation.
• Downloading any online invoices and distributing them to budget holders for approval, coding and authorisation.
• Inputting all purchase invoices onto Exchequer using our autoloader or, occasionally and where necessary, entering them manually.
• Reconciling supplier statements and notifying the Financial Controller of any overdue payments and any debit balances on the aged creditors report.
• Preparing and uploading journals to Exchequer for daily retail sales, charity income, merchandise sales, credit cards, rent and service charges and any other journals that may be required.
• Updating the online stock system with stock purchases for charity merchandise.
• Fulfilling orders from the online shop and issuing any invoices required promptly.
• Monitor stock levels via a monthly stock count and reconciling this to the online stock register.
• Providing information on receipt of income and the payment of invoices and expenses to other departments as requested.
• Undertaking any tasks that may be required or requested by the Financial Controller and the Director of Finance & Administration.

ABOUT YOU

We're open-minded & welcome all applicants who believe they can succeed. Though ideally, you will:

• Hold a good degree, preferably but not necessarily in a relevant topic
• have a minimum of two years' experience working in finance
• be able to manage your workload and priorities independently
• have strong communications skills including the ability to explain financial information clearly & patiently to non-finance staff
• have strong overall IT skills and the willingness to further develop them
• be able to work as part of a team supporting and contributing to the overall success of the department and Headway

BENEFITS

As a staff member at Headway UK you'll have access the following range of benefits;

Financial Security

• Competitive Salaries
• Pension - You will be automatically enrolled into the People's Pension, with Headway contributing between 3-6% dependant on your contributions
• Occupational Sick Pay Scheme - Increasing with length of service.
• Death in Service Benefit - You'll have the security of knowing if anything happens to you your loved ones will be provided for

Flexible Working

• Remote working - For the majority of our roles we can facilitate fully remote or hybrid working.
• We understand that a healthy work-life balance is essential for our team to thrive. Headway UK offers flexible working arrangements, promoting well-being and ensuring you can take care of yourself while you care for others.

Wellbeing

• You'll benefit from a fully comprehensive 24/7 Employee Assistance Programme including access to counselling services.
• Eye Test Vouchers
• Mental Health First Aiders

Holidays and leave

• You'll get 25 days leave incrementally increasing to 30 days based on service plus Bank Holidays.
• Birthday leave

Benefits

• You'll have access to a range of shopping and lifestyle benefits and discounts through our IMHR Plus Privilege membership.

ABOUT US

Headway UK plays a pivotal role in supporting individuals and families affected by brain injuries. Our comprehensive services encompass rehabilitation, counselling, and practical assistance to help survivors regain independence and improve their quality of life. Headway UK is at the forefront of raising awareness about the challenges faced by those with brain injuries and advocates for their rights, ensuring they receive the care and understanding they deserve. Through a combination of educational initiatives, community outreach, and personalised support, Headway UK strives to rebuild lives, offering a lifeline to those navigating the complexities of brain injury recovery.

Embark on a fulfilling career with Headway UK and join our compassionate team and contribute to our mission of rebuilding lives after brain injury. Make a meaningful impact with Headway UK, where every role plays a crucial part in empowering those on the path to recovery.

SAFEGUARDING

At Headway UK we are committed to the safeguarding and welfare of vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow best practice as set out within the Care Act 2014. All successful applicants will be subject to safer recruiting procedures and will be required to complete mandatory pre-employment checks including a DBS check and two satisfactory references.

EQUALITY, DIVERSITY AND INCLUSION

We recognise, value and champion diversity and inclusion. We want to ensure are staff population reflect the diverse service users that we support. For us diversity and inclusion is about building happy teams, full of people that want to learn and be inspired by each other, by our different experiences and backgrounds. Inclusion means providing the people we recruit with opportunities and valuing everyone's contributions and perspectives.

We are also committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee.

Thank you for your interest in Headway UK and we look forward to getting to know you!