Finance Officer - Purchase Ledger

Bath College; Matlock Bath CP; On-site; GBP 27,000 - 31,000; Full time

Job summary

An education institution in England seeks a skilled individual to manage the Purchase Ledger. You will process invoices, prepare payment runs, and ensure accurate supplier records. The ideal candidate has relevant qualifications, is proficient in Excel, and possesses strong knowledge of purchase ledger systems. Competitive salary and generous benefits offered, including paid holidays and professional development.

Benefits

Generous paid holiday entitlement of 30 days

Contributory salary pension scheme

Laptop Salary Sacrifice Scheme

Cycle to Work Scheme

Private Healthcare Scheme

Employee Assistance Programme

Free parking at the Somer Valley Campus

Qualifications

• Educated to at least NVQ level 3 or equivalent.
• 5 GCSEs or equivalent including Maths and English at grade C or above.
• Good working knowledge of Excel formulas.
• Good working knowledge of producing letters and emails.
• Excellent knowledge of purchase ledger systems, processes, and accounting.

Responsibilities

• Monitor, review and check purchase orders placed on the college financial system.
• Manage the Purchase Ledger inbox and process invoices.
• Prepare weekly payment runs to suppliers.
• Create input file for BACS uploads and handle payments.
• Set-up new suppliers and ensure records are maintained accurately.

Skills

Microsoft Excel

Purchase ledger systems

Fantastic communication

Education

NVQ level 3 or equivalent

5 GCSEs including Maths and English at grade C or above

Tools

Microsoft Office

Job description

Application Deadline: 16 November 2025

Department: FIN - Finance

Location: Radstock, England

Compensation: £27,316 - £30,654 / year

Overview

Permanent contract, 37 hours per week, 52 weeks per year. Under the direction of the Head of Finance, manage and run the Purchase Ledger (PL) within the college and ensure its smooth and efficient operation.

Bath College is an inclusive education and training community, providing learning for people with a wide range of abilities from a far-reaching area, from entry level to Level 5 programmes. We are committed to meeting the needs of all our students. This is a very exciting time to join the College.

If you feel you can make a positive contribution, please complete the application form, detailing how your qualifications, skills and experience meet the requirements of the role.

The job posting can close as soon as sufficient applications have been received.

Key Responsibilities

• Monitor, review and check purchase orders placed on the college financial system
• Manage the Purchase Ledger inbox, process the invoices as they are received by the college and upload with accuracy in the Lightyear system.
• Prepare the weekly payment runs to suppliers, with the appropriate approval from SMT and due consideration for the cash availability
• Create the input file for the BACS upload to Barclays, and the approval from HoF for the payment to be released
• Create and submit the payment remittances for the suppliers, in terms of accuracy and make adjustments where necessary
• Set-up new suppliers, where appropriate, via the application process and check external sources for Companies House, VAT registration and bank details for payment
• Ensure supplier records are maintained and stored accurately

Please see attached for the full Job Description

Skills, Knowledge and Expertise

• Educated to at least NVQ level 3 or equivalent.
• 5 GCSEs or equivalent including Maths and English at grade C or above.
• Microsoft Excel: Demonstrate a good working knowledge of Excel formulas, enabling manipulation and dissemination of information
• Microsoft Office: Demonstrate a good working knowledge of producing letters and emails.
• Demonstrate an excellent knowledge of purchase ledger systems, processes and accounting

Please see attached for the full Person Specification

Staff Benefits

• Generous paid holiday entitlement of 30 days, exclusive of College closure days and public holidays. Pro rata for part time roles.
• One Selfie Day per year
• Contributory salary pension scheme (Local Government)
• Continuing Professional Development for all staff
• Laptop Salary Sacrifice Scheme
• Cycle to Work Scheme
• Private Healthcare Scheme
• £500 Refer a friend and earn a reward
• Subsidised cafes - at both campuses
• Employee Assistance Programme – Staff have access to this programme. It is a free and strictly confidential short-term counselling and support service (up to six meetings after an initial assessment session with a qualified counselor)
• The College offers an eye sight test for anyone who meets the criteria as described within the Health and Safety (Display Screen Equipment) Regulations.
• Progressive family friendly policies (exceeding statutory requirements) that supports a healthy work/life balance, all staff are entitled to request flexible working.
• Discounted treatments at the Academy, Bath Campus
• Free parking at the Somer Valley Campus in Radstock