Finance Officer - Part Time

Advancing People Ltd.; Bedford; Remote; GBP 21,000 - 33,000; Part time

Benefits offered by this job

Work from home

Flexible hours

Overtime opportunities

Job summary

Advancing People Ltd. is seeking a Supplier Finance Officer to join the finance team on a permanent part-time basis, working from home for 25 hours per week, Monday to Friday.

The role involves processing supplier invoices in Xero, managing the finance inbox, and maintaining supplier relationships, with a focus on education sector suppliers. The ideal candidate has 3+ years in finance/administration, strong English, and excellent attention to detail, with the ability to work remotely and manage

Qualifications

• Experience in schools/trusts is advantageous but not essential.
• Proven experience with purchase ledger and a finance inbox.
• Experience using Xero as finance software.
• Experience dealing with demanding suppliers.

Responsibilities

• Handle supplier accounts, including multi-year and multi-transaction vendors.
• Prepare supplier remittance schedules considering payments and open projects.
• Process incoming supplier invoices using Xero.
• Build and maintain supplier relationships.
• Handle the finance inbox.
• Provide cover or support to colleagues when required.

Skills

Purchase ledger

Supplier invoices

Xero

Finance inbox management

Home-based role

Education

Good education standards

Tools

MS Office

Excel

Xero

Job description

Do you have finance or accounts administration experience?

Are you looking for a permanent, part time and varied role, working from home 25 hours per week - Monday - Friday - 5 days per week.

Working 5 hours per day Monday - Friday between the hours of 8:30am - 5:30pm - flexibility on hours is available.

Do you live within an hour of Bedford, with your own transport?

If so, our rapidly expanding client that works within the procurement and education sector is keen to hear from you!

They are looking for a talented and communicative supplier finance officer to work within the finance team.

The ideal candidate:

• Someone with experience of working in schools/trusts will be a significant advantage, enabling you to be sympathetic to a school's priorities, with an understanding of their financial regulations and policies - however this is not essential.
• Proven experience of purchase ledger and a finance inbox.
• Experience of using Xero as a finance software.
• Dealing with demanding suppliers who are chasing invoices.

The Company:

Our client has grown significantly in the last 10 years, they provide a unique procurement framework for the public sector which includes providing IT related solutions for Schools, Universities, Colleges, Councils and the NHS.

Our client has the ability to take care of all the compliance by streamlining the process, whilst dealing with over 200 pre-approved suppliers for their needs. This can include simple hardware requests through to complex IT Support for a multi-sited trust.

The Finance Team:

The finance team provides a complete finance service to the company, addressing all issues of a financial nature and providing all relevant information to meet internal and external demands. The Finance Manager will be responsible for managing all incoming supplier account activity.

They will be proactive and diligent within the role, booking invoices into the system and where necessary reconciling statements on a regular basis.

The Supplier Finance Accounts Manager is an important point of contact for our suppliers so must be able to communicate professionally and effectively, ensuring any incoming queries are handled efficiently.

They will also support the Finance team in maintaining reports with a high level of accuracy. Relevant experience of supplier invoice handling duties and procedures is essential.

The Role:

• Handling supplier accounts, including multi-year and multi-transaction broadband, MIS, CTC and hardware suppliers, both education and non-education sector suppliers.
• Preparing supplier remittance schedules having regard to customer payments and open projects.
• Processing incoming supplier invoices using Xero.
• Building and maintaining supplier relationships.
• Handling of the finance inbox.
• Provide cover/support to colleagues when required.

The Person:

• 3+ years' experience working within a finance/administration environment/department and undertaking a similar role and responsibilities.
• A good standard of education including excellent English language skills, both written and verbal with the confidence and ability to communicate clearly by telephone, in writing and in person with a wide range of contacts.
• Excellent interpersonal and communication skills with the ability to build and maintain strong collaborative internal and external working relationships at all levels.
• A supportive, calm and professional manner.
• Exceptional attention to detail with the ability to produce accurate work.
• Strong organisational skills with the ability to prioritise, multi-task and manage time effectively to meet deadlines.
• The ability to work virtually (from home) with high levels of concentration.
• The ability to respond effectively to changing priorities.
• Effective negotiation skills.
• Good numerical/financial/analytical skills with a good level of numeracy and ability to problem solve.
• An understanding of the principles and standards of financial accounting processes and procedures.
• Strong keyboard and IT skills including a good working knowledge of MS software packages (e.g. Teams, Outlook, Word). Strong Excel skills and knowledge would be advantageous.
• A working knowledge of Xero software.
• Awareness of the provisions of the Data Protection and Freedom of Information Acts and be able to apply these within the organisation.
• Based within a 1 hour of Bedford (to attend monthly team meetings).

Our client is offering a full time equivalent basic salary of £33,000 plus benefits and the opportunity for overtime.

Part time salary for 25 hours per week will be £20,625.