Finance Officer

St Leonard's Hospice; York and North Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local hospice in York is looking for a Finance Officer to join their team. The successful candidate will be responsible for managing payroll, processing purchase invoices, and ensuring smooth operations within the Finance Department. This full-time role offers a supportive and rewarding work environment with generous annual leave and employee discounts.

Benefits

Generous annual leave entitlement

Employee discounts on various services

Free on-site parking

Training and development opportunities

Qualifications

• Experience in processing purchase invoices and supplier payments.
• Ability to manage and prioritize workload under tight deadlines.
• Competent user of Microsoft Word and Excel.

Responsibilities

• Manage income receipting and bank transactions.
• Process purchase invoices and supplier payments.
• Administer the payroll system and ensure accurate reporting.

Skills

Purchase ledger experience

Organizational skills

Microsoft Office proficiency

Payroll processing interest

Education

AAT (Fully/Part Qualified) or equivalent

Tools

Sage 200 Accounting Software

Sage Payroll Software

Microsoft Business Central Software

Job description

Are you looking for a new Finance opportunity within a rewarding and worthwhile environment?

We have a great opportunity for an experienced Finance Officer to join the Hospice's Finance Team. Working in a small, dedicated team, our Finance Officer will play a full part in all of the main duties of the department ensuring the smooth running of the operations.

This is a full-time position working 37.5 hours per week within normal office hours between Monday Friday.

Main duties of the job

• Receipting, banking and recording income received which includes donations from fundraising
• Managing the purchase to pay process including processing purchase invoices, organising supplier payments and reconciling statements
• Administering the payroll system (currently Sage) including arranging the payment of PAYE, administering nominal journals relating to payroll and being responsible for payroll year end processes
• Assisting with the monthly reporting including departmental breakdowns of employee costings and staff cost budgeting and forecasting

Our ideal candidates will:

• Have purchase ledger experience including processing purchase invoices, paying suppliers and reconciliation of suppliers statements
• Either previous experience of processing payroll or a keen interest in working in this field
• Have excellent organisational skills including attention to detail and the ability to manage and prioritise their workload to meet tight deadlines
• Be a competent user of the Microsoft package

What we can offer you in return:

• Generous annual leave entitlement of up to 41 days
• Extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
• Free on-site parking
• A supportive and friendly working environment
• Training and development opportunities

About us

Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.

We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.

Job responsibilities

The post holderwill be expected to play a full part in all of the main duties of the FinanceDepartment and assist in the wider corporate services functions. Keyresponsibilities include leading on the processing of payroll and assistingwith receipts, supplier invoices and expenses claims and complying with and ensuringfinancial procedures are followed and adhered to.

Mainduties and responsibilities

Income

Workingin conjunction with the Accounts Administrator to:

1.Receipt, bank andrecord income received and update computer records.

2.Produce summariesfor direct deposit income and to update computer records.

3.Raise salesinvoices, run monthly aged debtor reports and maintain credit control.

4.Upload weeklysales files for the Hospice shops and agree carry-over bank account.

5.Analyse and postincome received from card terminals.

6.Reconcile andpost monthly Paypal transactions, arranging transfers as required.

Expenditure

Workingin conjunction with the Accounts Administrator to:

1.Administer andprocess nominal payments.

2.Maintain animprest petty cash system.

3.Prepare employeeexpenses and process payments.

4.Verify newsupplier details and open an account on computer records.

5.Prepare andprocess purchase invoices.

6.Identifyprepayments, accruals and capital transactions.

7.Make payments tosuppliers.

8.Reconcilesuppliers statements to purchase ledger.

Payroll

1.Administer thepayroll system and keep up to date with legislative procedures.

2.Work alongsidemanagers across the Hospice to ensure information is provided in a timelymanner and be the first point of contact for any payroll/ pension relatedquestions.

3.Arrange for thepayment of PAYE and other payroll creditors as necessary.

4.Ensure monthlyback-ups are in place and stored securely.

5.Prepare and postnominal journals relating to payroll.

6.Be responsible for payroll year end procedures and ensure timelyreporting to external agencies (i.e. HMRC, NHSPA, Pension & DIS provideretc).

Analysis

1.Assist withmonthly reporting to include departmental breakdown of costings by employee.

2.Assist with staffcost budgeting and forecasting.

3.Assist with thedevelopment of regular payroll analysis.

General

Workingin conjunction with the Accounts Administrator to:

1.View and actionincoming mail via the departments email inbox daily and sort the post.

2.Organise the archiving of the department records.

3.Provide assistance to the financial auditors as required.

4.Complete internal year end reporting and assist the Accounts Manager withaudit reporting.

5.Assist managers and budget holders with financial enquiries.

6.Assist the Head of Finance and Finance Manager as required.

7.Take responsibility, in conjunction with other finance staff, for securityof the Finance Office.

Person Specification

Other activities

• Be prepared to assist with Hospice fundraising activities

IT

• Competent user of Microsoft Word & Excel with good keyboard skills
• Sage 200 Accounting Software
• Sage Payroll Software
• Microsoft Business Central Software

Communication

• Ability to be sensitive and empathetic
• Effective team player
• Ability to communicate at all levels within the Hospice

Qualifications

• AAT (Fully/Part Qualified) or equivalent

Experience

• Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
• Managing an Imprest petty cash system
• Double-entry book keeping
• Excellent organisational skills
• Ability to work under pressure
• Able to manage and prioritise workload to meet tight deadlines
• Experience of banking & receipting incoming cash & cheques
• Processing travel & subsistence claims
• Maintaining & processing a computerised payroll system

Personal

• Integrity, discretion and be able to respect confidentially