Finance Officer

The British Society for Rheumatology; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An organization in the health sector is seeking a Finance Officer to support its finance team. The role involves processing financial transactions, managing invoices and payroll, and providing assistance across the organization. Ideal candidates should have experience with accounting systems and a desire to grow in finance. Opportunities for professional development are offered. Based in City of London.

Benefits

Support for professional finance qualification

Qualifications

• Desire to build a career in finance.
• Commitment to professional and personal development.
• Willingness to gain an in-depth understanding of BSR.

Responsibilities

• Process supplier invoices and manage purchase ledger.
• Prepare sales invoices and assist with credit control.
• Run monthly payroll and manage pensions administration.
• Minute-taking for Finance & Risk Committee meetings.

Skills

Experience with accounting financial systems

Purchase and sales ledger management

Payroll and pension administration

Good organisation and time management skills

Excellent attention to detail

Ability to explain finance processes

Education

Interest in pursuing a professional finance qualification

Tools

Xero

Dext

Job description

The finance team is a core part of our Operations Directorate, and although we're a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR's procedures and processes and in line with data protection regulations. You don't need to have worked in the charity sector previously.

Continual professional development is vital for us as a team, and so we're happy to support you if you're interested in completing a professional finance qualification.

Purchase Ledger

• Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present
• Scan and file all finance related documents (e.g. bank statements)
• Set up fortnightly supplier payment runs for review by the Finance Manager

Sales Ledger

• Work with budget holders and project leads to produce sales invoices
• Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes)
• Credit Control – dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities

• Manage monthly credit card process including posting in Dext and reconciliation in Xero
• Assist the Finance Manager with preparing for year end and audit fieldwork
• Reconcile purchase ledger payments with the bank transactions
• Run new starter finance inductions for budget holders and set up new staff on finance systems
• Maintain process documents for all finance systems
• Suggest and support relevant finance system and process improvements where identified
• Be the first point of contact for finance systems and internal system integrations

Payroll

• Ensure new starters are processed by HR
• Process leavers
• Export payroll reports and ensure they are filed in the correct place
• Run the monthly payroll with Finance Manager
• Submission of EPS and FPS to HMRC
• Pensions administration

Committee Management

• Minute-taking for Finance & Risk Committee meetings
• Administrative support relating to committee management

Qualifications

• Desire to build a career in finance
• Experience of computerised accounting financial systems and CRM
• Experience in purchase and sales ledger management
• Experience in running or supporting payroll and pension administration
• Good organisation and time management skills
• Commitment to professional and personal development
• Excellent attention to detail
• Ability to explain finance processes to colleagues effectively using a business partnering approach
• Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work