Finance Officer

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading finance and accounting firm in Birmingham is looking for a Finance Officer. The role involves managing financial processes, maintaining accurate records, and supporting annual audits among other responsibilities. Ideal candidates should be detail-oriented and able to manage supplier relationships while ensuring compliance with financial protocols. This position offers an opportunity to support senior management with financial reporting.

Responsibilities

• Manage financial processes and systems for smooth finance function.
• Keep accurate records of financial transactions on Excel and accounting system.
• Raise sales invoices and manage cash flow with suppliers and creditors.
• Reconcile purchase invoices and manage petty cash.
• Prepare finance reports for senior management.

Job description

The post holder will work within the Finance Department to provide essential day to day financial processing, support and advice. The post-holder will be a key member of the team in keeping accurate and up to date records of the organisations financial activities on both the accounting system & associated files.

Key Responsibilities

• Creation and maintenance of processes and systems to ensure the smooth running of the finance function including adding new suppliers and customers to the system
• To be responsible for keeping up to date and accurate records of financial transactions on Excel and the accounting system
• To raise and issue sales invoices, follow up outstanding invoices and resolve any issues.
• To liaise with suppliers and creditors to maintain relationships as part of cash flow management.
• To check and reconcile purchase invoices ready for payment, to investigate and resolve any issues.
• To be responsible for the petty cash system in line with the organisations Financial Procedures.
• To manage the purchase order process ensuring compliance in line with policy.
• To complete regular bank, Petty cash and credit card reconciliations.
• To oversee the credit card processing, ensuring security at all times.
• To ensure all contracts/agreements are central filed and updated on the database.
• To report to statutory bodies such as Entrust
• To support the Director of Finance with the production of finance reports to senior managers on a monthly basis relating to income & expenditure
• To support with the processing of direct debits for membership donations
• To support with ad hoc tasks as the trust requires
• To support the preparation for the annual audit, e.g. stock take reconciliation, fixed asset records, Charity Commission and Companies House checks. To run the payroll reports and send to the Director of Finance for review and approval

Other duties

• Attend and contribute to department and team meetings.
• Attend events and help to promote the Trust.
• Undertake other duties as requested by line manager that contribute to Trust strategies.
• Act as an ambassador for the Trust, constructing and maintaining positive relationships with volunteers, visitors and other organisations.
• Abide by all Trust policies including equal opportunities, health & safety, safeguarding and data protection.