Finance Coordinator

Architecture Social; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A design practice in Greater London is seeking a proactive Finance Coordinator to manage day-to-day finances including bookkeeping and financial reporting. The ideal candidate should have at least 3 years of experience in finance support roles and possess strong numerical and analytical skills. Proficiency in accounting software such as SAGE and Microsoft Excel is essential. The role offers professional development opportunities in a supportive, hybrid work environment.

Benefits

Opportunities for professional development

Supportive work environment

Hybrid work model (1-day WFH)

Qualifications

• 3 years experience in a finance support role such as Finance Coordinator, Assistant Accountant, Accounts Administrator or similar.
• Proficiency in Microsoft Office, especially Excel.
• Experience with SAGE or similar accounting software is essential.

Responsibilities

• Maintain accurate bookkeeping and accountancy records.
• Prepare and issue monthly invoices.
• Assist with the preparation of monthly and quarterly management accounts.

Skills

Strong numerical skills

Attention to detail

Organizational skills

Interpersonal skills

Microsoft Excel proficiency

Tools

SAGE

Xero

Microsoft Office

Rapport3

Job description

We are seeking a proactive and detail-oriented Finance Coordinator to support the smooth running of our practice's day-to-day finances. The Finance Coordinator will take responsibility for bookkeeping, financial administration and reporting working closely with the Director of Business Operations and external accountants.

This role is well-suited to someone with experience in financial administration or management accounts who is organised, numerically confident and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Bookkeeping & Accounts Support

Maintaining accurate bookkeeping and accountancy records including sales and purchase ledgers.

Preparing and issuing monthly invoices.

Processing project and staff expenses in line with company policies.

Carrying out monthly bank reconciliations and balance sheet checks.

Supporting external accountants with information for annual accounts, VAT returns and audit requirements.

Financial Monitoring & Reporting

Assisting with the preparation of monthly and quarterly management accounts.

Supporting the production of budgets, forecasts and cashflow reports.

Monitoring debtor and creditor lists ensuring timely payments and follow-ups.

Preparing basic financial reports and summaries for Director meetings.

Payroll & Compliance

Reviewing payroll and pension reports (prepared by others) to ensure accuracy.

Supporting compliance with financial regulations and company procedures.

Assisting with the implementation of financial systems and internal controls.

General Administration

Organising weekly / monthly payment runs and setting up payments for approval.

Handling day-to-day bank and supplier queries.

Providing financial data for external benchmarking and industry reports when required.

Supporting wider business operations and taking on ad-hoc finance projects.

Requirements

3 years experience in a finance support role such as Finance Coordinator, Assistant Accountant, Accounts Administrator or similar.

Strong numerical and analytical skills with excellent attention to detail.

Organised, self-driven and able to manage multiple tasks with minimal supervision.

Strong communication and interpersonal skills.

Proficiency in Microsoft Office (especially Excel).

Experience with SAGE, 50 Xero or similar accounting software is essential.

Experience with project management software (e.g. Rapport3) is desirable but not essential.

Previous experience in a design, construction or creative practice is desirable but not required.

Offer

• Opportunities for professional development.
• A supportive and collaborative work environment.
• Hybrid (1-day WFH)
• Competitive salary dependent on experience.

Key Skills

Office Manager Experience, Presentation Skills, Accounts Receivable, Dentrix, Organizational skills, Ellucian, QuickBooks, Accounting, Dental Receptionist, Dental Office Experience, Financial Management, Bookkeeping

Employment Type: Full-time

Experience: years

Vacancy: 1