Finance Co-Ordinator

Manchester Arndale; Ipswich; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Digital Learning

Hapi app discounts

Flexible pay via Wagestream

Job summary

OCS UK & Ireland is seeking a Billing Administrator to manage fixed and variable billing, support financial reporting, and prepare service charge budgets for assets across London sites. The role requires strong reconciliation and spreadsheet skills, with collaboration across finance and operations.

You will work Monday to Friday in a London-based role, with occasional travel to other sites. The company emphasizes development, flexible pay options, and digital learning opportunities.

Qualifications

• Experience with reconciling income, costs and balance sheets.
• Strong spreadsheet skills and ability to fix formulas.
• Ability to review and reconciliate cost-related data and produce insights.

Responsibilities

• Process fixed and variable billing on time and in accordance with due process.
• Complete reconciliations of fixed and variable costs, overtime, consumables and service charge where applicable.
• Generate financial reports and forecasts to support client and internal reporting.
• Prepare building-specific and estate service charge budgets accurately and on time.
• Support operational teams with stock tracking against spend and forecast.
• Support operational teams with purchase orders and collaborate with central finance.
• Resolve client and contractor finance queries, escalating as needed.
• Maintain confidentiality of client and staff information.

Skills

Reconciliation experience

Spreadsheet skills

Analytical thinking

Team collaboration

Job description

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK & I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

About The Role

Days of Working: Monday to Friday

Responsibilities

• Process fixed and variable billing on time and in accordance with due process.
• Complete reconciliations of fixed and variable costs, overtime, consumables and service charge where applicable.
• Generate financial reports and forecasts to support client and internal reporting.
• Prepare building specific and estate service charge budgets accurately, on time and in accordance with due process.
• Support operational teams with stock tracking against spend and forecast where necessary.
• Support operational teams with purchase orders and work collaboratively with central finance teams to ensure budgetary constraints are adhered to.
• Resolve client and contractor finance queries in a timely manner, escalating to central teams where applicable.
• Resolve billing and invoice queries with our respective central teams.
• Work collaboratively with service providers, contractors and colleagues to ensure all works are undertaken in accordance with their respective SLAs.
• Maintain confidentiality in all aspects of client and staff information.
• Provide clerical and administrative support to ongoing projects within the wider team.
• Maintain a positive and professional relationship with colleagues, clients and visitors.
• Comply with all OCS, client and site-specific policies and procedures.
• Reconciliation experience eg income, bank, balance sheet – good basis for investigating anomalies/variances and shows attention to detail.
• Spreadsheet skills – capable of building and maintaining simple spreadsheets.
• Problem-solving inherited spreadsheets – takes initiative to understand and fix a formula.
• Working collaboratively across teams/divisions – understands the value of working as a team and being able to achieve much more working collaboratively.
• Solution oriented – potential to solution independently & collaboratively so that we are all working smarter not harder.
• Thinks analytically – capable of conducting a PO review and understands the multi-layered importance of the analysis.

Location

• London – Covent Garden. With regular travel to other sites in Zone 1.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.