Finance/Business Assistant

Grafters Recruitment Consultants Ltd; Eastbourne; On-site; GBP 25,000 - 34,000; Full time

Job summary

Grafters Recruitment Consultants Ltd is seeking a Finance / Business Assistant for a temporary position in Eastbourne. You will handle invoicing, reconciliations, reporting and budgeting support to ensure accurate financial operations.

The ideal candidate has hands-on accounting experience, is detail-driven, and can work across departments. Immediate start with potential for permanent placement and opportunity to contribute to strategic decision-making.

Qualifications

• Minimum AAT Level 3 Diploma or equivalent accounting experience.
• 2+ years in finance or accounting, preferably in SME settings.
• Solid bookkeeping and financial reporting knowledge.
• Proficient with Xero and Excel; strong Office suite skills.

Responsibilities

• Process and raise sales invoices and record payments.
• Produce weekly aged debt reports and liaise with Finance Director.
• Support costings, banking, and VAT reporting processes.
• Perform bank reconciliations and post transactions weekly.
• Assist budgeting with data; provide analysis as needed.
• Onboard new starters and support travel bookings/admin.

Skills

AAT Level 3 Diploma

Excel

Communication

Analytical

Attention to detail

Multitasking

Teamwork / independence

Education

AAT Level 3 Diploma in Accounting

Tools

Xero

Microsoft Office

Job description

Temporary position, immediate start. (possible temp to perm

My client is seeking a Finance / Business Assistant who has hands-on accounting experience but also a broad understanding of business functions to ensure financial accuracy and contribute to strategic decision-making.

Job Summary

As a Finance / Business Assistant, your role responsibilities will include a broad range of financial duties including invoicing, reconciliation's, reporting, and budgeting support. The ideal candidate will have a deep understanding of financial processes within a business context and will play a key role in ensuring financial operations run smoothly.

Key Responsibilities

• Process and raise sales invoices for clients and account for incoming client payments.
• Produce weekly Aged Debtors reports with notations for follow-up and liaise with the Finance Director for account actions.
• Coordinate with the Office team to confirm costings and prepare bank payment support documentation.
• Process expenses invoices and reconcile against weekly time sheet entry records.
• Post all bank transactions on a weekly basis, including credit card payments.
• Perform weekly bank reconciliation's across multiple accounts.
• Prepare BACS payments.
• Prepare monthly VAT reports, including reconciliation of VAT control accounts.
• Generate weekly cash balance reports, including currency conversion analysis.
• Assist in the budgeting process and provide data and analysis as needed.
• Provide financial support and services across various business departments as required.
• Ensure compliance with company policies and procedures.
• Create new project sites on SharePoint.
• Onboard new starters.
• Support office with travel bookings and general admin when needed.

Required Qualifications / Experience / Skills

• Minimum AAT Level 3 Diploma in Accounting (will consider equivalent experience in a Finance / Accounting role).
• 2+ years of experience in a finance or accounting role, preferably in a SME business setting.
• Solid understanding of bookkeeping and financial reporting principles.
• Proficiency in Microsoft office suite and accounting software (e.g., Xero) and particularly Excel.
• Strong analytical, organisational, and communication skills.
• High attention to detail and ability to multitask.
• Ability to work independently as well as part of a team.
• Use of initiative and forward thinking.