Finance Assistant — School Budgets, Invoicing & Accounts

Royal Alexandra and Albert School; Reigate; On-site; GBP 23,000 - 30,000; Full time

Job summary

The Royal Alexandra and Albert School is seeking a proactive Finance Assistant to join our busy Finance Team. You will support income processing, bank reconciliations, budgeting and invoicing across the school, ensuring accurate records and timely financial administration.

Working closely with the Head of School Finance and Senior Credit Controller, you will help manage direct debit collections, monitor budgets, and contribute to audits and financial controls in a school environment.

Qualifications

• Essential: GCSE English and Mathematics (Grade C/4 or above) or equivalent.
• Essential: At least three years' experience in a finance, accounts or bookkeeping environment.
• Essential: Experience of bank reconciliations, income allocation and invoicing.
• Essential: Strong Microsoft Excel and Microsoft Office skills.
• Essential: Excellent attention to detail and accuracy.
• Essential: Strong organisational and communication skills.
• Essential: The ability to manage multiple priorities and meet deadlines.
• Essential: A professional, customer-focused approach.
• Desirable: AAT qualification or currently studying towards AAT or similar qualification.
• Desirable: Experience of Sage 200, SIMS, Wisepay or FMS.
• Desirable: Experience within a school or educational setting.
• Desirable: Knowledge of Direct Debit processing and income management.
• Desirable: Experience monitoring budgets and producing financial reports.

Responsibilities

• Process and allocate daily income receipts, bank transfers and online payments.
• Complete bank reconciliations and investigate allocation queries.
• Support the administration of Direct Debit collections and mandates.
• Transfer and reconcile financial data between SIMS and Sage 200.
• Monitor departmental budgets and prepare monthly budget reports.
• Maintain financial records for boarding, educational and co-curricular trips.
• Raise ad-hoc invoices and support sales ledger activities.
• Provide administrative support to credit control processes.
• Reconcile corporate credit card expenditure.
• Assist with audit requirements and ensure compliance with financial procedures and controls.

Skills

Excel

Attention to detail

Organisational skills

Communication skills

Multi-tasking

Customer-focused approach

Bank reconciliations

Income allocation

Invoicing

Education

GCSE English and Mathematics

AAT qualification or studying towards AAT

Tools

Sage 200

SIMS

Wisepay

FMS

Job description

The Royal Alexandra and Albert School is seeking a proactive Finance Assistant to join our busy Finance Team. You will support income processing, bank reconciliations, budgeting and invoicing across the school, ensuring accurate records and timely financial administration.

Working closely with the Head of School Finance and Senior Credit Controller, you will help manage direct debit collections, monitor budgets, and contribute to audits and financial controls in a school environment.