Finance / Assistant Manager

Cockfosters Medical Centre; Chipping Barnet; On-site; GBP 45,000 - 60,000; Full time

Job summary

A distinguished medical practice in Chipping Barnet is seeking a Finance Manager to oversee financial operations and ensure compliance with NHS standards. The ideal candidate will have at least 3 years of GP management experience, strong analytical skills, and proficiency in financial systems like EMIS and Xero. This pivotal role provides vital support for strategic decision-making and operational excellence.

Qualifications

• Minimum 3 years of experience in GP management.
• Good understanding of GP finances and statements.
• Strong organizational and problem-solving skills.

Responsibilities

• Oversee daily financial operations and maintain accurate records.
• Prepare financial reports and analyze KPIs.
• Ensure compliance with NHS regulations and manage audits.

Skills

GP management experience

Understanding of GP finances

Bookkeeping knowledge

Proficiency in EMIS

Strong analytical skills

Excellent interpersonal skills

Proficient in Xero and Excel

Tools

EMIS

Xero

Excel

Job description

We are seeking a highly capable and motivated FinanceManager to lead the financial operations of the practice and to assist thepractice manager with overall practice management. This pivotal role isresponsible for ensuring financial accuracy, transparency, andcomplianceproviding vital support to strategic decision-making and enablingoperational excellence.

Main duties of the job

Oversee day-to-day financial operations using variousaccounting platforms.

Maintain accurate and timely financial records, includingreconciliation of all income, payments, and receipts.

Manage partners drawings and NHS pension schemes.

Coordinate payroll, PAYE, and ledger coding with the ManagedPayroll Service.

Submit claims and maintain a record of it.

QOF call-recalls and send batch texts

Oversee bank accounts and liaise with banking providers.

Maximise income and control expenditure.

Manage year-end reporting with external accountants.

Oversee lease and rental agreements and ensure appropriateincome tracking.

Assist the practice manager with day to day managment tasks.

About us

Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our corevalues: Innovation, Teamwork, Education, and Respect.

Job responsibilities

Prepare monthly, quarterly, and annual financial reports forpartners.

Reconcile accounts, ensuring accurate records.

Track income streams including NHS payments, private income,grants, and teaching income.

Monitor and analyse KPIs and present forecasts to partners.

Claims & Submissions

Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services.

Submit enhanced service claims (e.g., immunisations).

Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.).

Track rent/service charge claims and liaise with NHSProperty Services.

Ensure all claims have the required documentation.

Expense Management

Oversee practice expenses and ensure proper documentation.

Approve and process payments to suppliers and serviceproviders.

Ensure compliance with expense policies and manage pettycash.

Manage payroll for all staff and ensure HMRC compliance.

Set up new employees in payroll and manage records.

Submit pensions and comply with NHS Pension Schemerequirements.

Invoicing & Billing

Create and issue invoices when needed and maintain a record of claims.

Manage third-party billing and follow up on outstandingpayments.

Audit & Compliance

Prepare financial records for audits.

Ensure compliance with NHS regulations and standards.

Implement internal controls to mitigate financial risks.

Review and improve financial processes for accuracy andefficiency.

Train admin staff on financial procedures as needed.

Strategic Financial Support

Support practice management in strategic planning andfinancial modelling.

Provide financial advice on savings and funding options.

Assist in preparing business cases for new initiatives.

Serve as financial contact for PCSE, NHS England,accountants, and auditors.

Liaise with banks, suppliers, and service providers.

Person Specification

Experience

• Atleast 3 years experience in GP management
• Good understand of GP finances
• Good knowledge on book keeping
• Excellent in EMIS clinical system

Qualifications

• Years of experience in healthcare or NHS financial management.
• A good understanding of GP statements and finances.
• Good knowledge on book keeping
• Strong analytical, organisational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.
• Familiarity with EMIS and healthcare finance systems.
• Excellent knowledge on how to create EMIS searches
• Proficient in Xero and Excel.
• Understanding of NHS funding and claims.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.