Finance assistant

Gap Personnel; Taunton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking a detail-oriented Finance & Administration Officer in Taunton to manage financial systems and ensure compliance. The role includes processing orders, reviewing financial information, and providing support to staff, clients, and suppliers. Ideal candidates will have strong organisational and communication skills and experience with financial administration and IT systems, particularly SAP.

Qualifications

• Strong attention to detail and organisational skills.
• Experience in financial administration and use of IT systems (SAP preferred).
• Excellent communication skills for liaising with internal and external stakeholders.

Responsibilities

• Maintain systems to ensure practices meet specified standards.
• Prepare and process orders for goods/services and payments.
• Review financial information and handle queries from colleagues and clients.
• Prepare invoices and manage debt recovery.
• Extract data for statutory returns and highlight issues.

Skills

Attention to detail

Organisational skills

Excellent communication

Financial administration experience

IT systems proficiency (SAP preferred)

Job description

About the Role

We are seeking a detail-oriented and proactive Finance & Administration Officer to join our team. This role is crucial in maintaining financial systems, ensuring compliance with standards, and supporting the smooth operation of our department. You will act as a key point of contact for staff, clients, and suppliers, providing advice and handling queries related to financial processes.

Main Responsibilities

• Maintain systems to ensure practices and procedures meet specified standards (e.g., administer imprest and unofficial funds, verify client finance records, ensure cash security).
• Prepare and process orders for goods/services, check delivery notes and invoices, and process payments after certification.
• Review financial information, arrange amendments, and handle queries from colleagues, suppliers, and clients.
• Prepare invoices for services/goods, check payments, update records, and manage debt recovery.
• Use IT systems (e.g., SAP, spreadsheets) to input, extract, and distribute information.
• Extract data for statutory returns and highlight relevant issues to senior officers.
• Act as a point of contact for routine advice and information.
• Prepare and process correspondence, reports, and other documents.
• Contribute to office management, including ICT, accommodation, and health & safety solutions.
• Uphold and promote equality, diversity, inclusion, and health & safety policies in all interactions.

Contacts & Relationships

• Regular interaction with operational and finance staff for information exchange and work instructions.
• Telephone and face-to-face contact with clients, suppliers, and external organisations to resolve queries and share information.

What We’re Looking For

• Strong attention to detail and organisational skills.
• Experience in financial administration and use of IT systems (SAP preferred).
• Excellent communication skills for liaising with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Commitment to equality, diversity, and inclusion.