Finance Assistant

Creative Scotland; Scotland; Remote; GBP 3,000; Part time

Job summary

A charitable organization on the Isle of Mull seeks a part-time finance assistant for remote work. This role involves managing financial records, processing invoices and payroll, and supporting event donations. Ideal for candidates looking to complement existing commitments. Salary is pro-rata £3,000 based on a £30,000 FTE, offering unique opportunities within the music charity sector.

Qualifications

• Experience in financial management and accounting.
• Ability to maintain and reconcile financial records.
• Strong attention to detail in processing invoices and claims.

Responsibilities

• Process invoices and expense claims using Xero.
• Manage payroll and maintain bank records.
• Prepare financial reports for staff and Board.
• Ensure donations at events are recorded correctly.

Skills

Financial Management

Payroll Management

Use of Xero

Reconciliation Skills

Tools

Xero

Job description

Sound Waves is seeking a remote working, part time finance assistant to help us in our delivery of music projects on the Isle of Mull.

Sound Waves is a charity based on the Isle of Mull, which exists to deliver music projects on the island. Our charitable purposes are to:

1. Advance education in music – Mainly instrumental, for all age groups from pre‑school children to post‑graduates.
2. Encourage live music – In performances to audiences in a range of venues.
3. Develop musical talent.
4. Provide emerging professional musicians with opportunities to develop their musical talent.

The main strands of our activities are:

Mendelssohn on Mull: An annual residency when our Artistic Directors, the Maxwell Quartet, invite eight young artists on the brink of a professional career for an immersive week of rehearsals and performances on the inspiring Isle of Mull.

Mull Music Makers: Mull Music Makers offers young people on the island of Mull the opportunity to learn the violin and develop their general musicianship. Weekend workshops, held monthly during term time are led by the celebrated Scottish musician and educator, Patsy Reid.

Duties and Responsibilities

Financial Management

• Process invoices and expense claims, and general ledgers (currently using Xero).
• Manage payroll.
• Maintain and reconcile bank records.
• Manage donations and process Gift Aid claims.
• Work with the staff team to prepare management accounts, forecasts, and financial reports for the Board and funders.
• Support the preparation of year‑end accounts, liaising with staff, Board, and external auditors.

Event Support

• Work with staff to ensure all donations at events are properly recorded and reconciled.

General Duties

• Attend relevant meetings, including Board meetings if required.

This is a 0.1 role (half day a week), with a salary of £30,000 FTE (£3,000 pro rata), so would be ideal for someone looking to complement existing work commitments.

If you are interested and have any questions, please contact [e-mail] and visit www.soundwavesscio.org.uk/news/finance to see the full job pack.

To apply, please send a current CV and a covering letter detailing your interest in the role (no more than two sides of A4) to [e-mail]

Applications from interested individuals should be received by 5pm on Friday 28 November 2025. Interviews will be held online from the week beginning 8 December 2025.

The deadline is Friday 28 November 2025 at 17:00.

TAGGED

• Festivals
• Music
• Scots
• Traditional Arts
• Young People (aged 0 to 25)
• Participatory Practice