Finance Assistant

Confidential; Rugby; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Confidential in Rugby is seeking a Finance Assistant on a permanent, hybrid basis. You will support day-to-day finance operations, processing income, supplier invoices, and payments, while maintaining accurate records and complying with policies.

Ideal candidates have purchase ledger and journal posting experience, solid Excel skills, and the ability to work in a small/medium business. The role offers hybrid work in Rugby with a focus on accuracy and timely reporting.

Qualifications

• Experience with purchase ledgers and processing supplier invoices.
• Ability to post basic journals with supervision.
• Familiarity with finance systems used in small to mid-sized organisations.
• Strong skills in Excel and Microsoft Office.
• Comfort handling financial data and transactions.

Responsibilities

• Process supplier invoices and ensure accurate posting.
• Record and allocate income received and monitor postings.
• Process payments and payment runs accurately and timely.
• Maintain supporting documents and financial records.
• Assist with basic reconciliation of financial data.
• Assist with posting basic journals under supervision.
• Process online payments and ensure correct recording in systems.
• Handle payments via phone following procedures and security rules.
• Monitor and resolve simple payment discrepancies.
• Support high-volume data entry and transaction processing.
• Assist with basic credit control follow-up.
• Manage finance inbox and respond to queries.
• Assist with preparation of basic financial reports.
• Support audit preparation with tidy documentation.
• Ensure compliance with financial policies and controls.
• Contribute to improving financial systems and processes.
• Assist with events-related financial administration and tracking.
• Provide extra support during peak periods.
• Support organisational transformation initiatives.

Skills

Purchase ledger experience

Invoice management

Posting journals (supervised)

Finance systems proficiency

Excel & MS Office

Handling financial data

Job description

Finance Assistant - Permanent

Location: Rugby/ Hybrid

Salary: £28,000

Role Overview

To support the finance team with the effective delivery of day-to-day financial operations, ensuring accurate and timely processing of income, payments, invoices, and financial transactions.

The role contributes to the smooth running of financial systems and processes, supporting colleagues and suppliers, ensuring high standards of accuracy, compliance, and service.

Key Responsibilities

• Process claims in line with HMRC regulations and organisational procedures
• Record and process income received (post, online payments, and other sources), ensuring accurate allocation
• Process supplier invoices, staff expenses, and payment runs accurately in a timely manner
• Maintain accurate financial records and supporting documentation
• Assist with basic reconciliation of financial data where required
• Assist with posting basic journals under supervision
• Process online payments and ensure accurate recording within financial systems
• Take payments over the phone in accordance with organisational procedures and security standards
• Allocate incoming payments correctly and resolve basic discrepancies
• Support high-volume financial data entry and transaction processing
• Monitor incoming payments and assist with basic credit control follow-up
• Manage the finance inbox, responding to queries or directing them appropriately
• Deal with finance-related queries
• Assist with preparation of basic financial reports and data for the finance team
• Support audit preparation by maintaining organised and accurate documentation
• Help ensure compliance with financial policies, procedures, and controls
• Contribute to maintaining and improving financial systems and processes
• Assist with financial administration linked to events, including tracking payments and resolving queries
• Provide additional finance support during peak operational periods
• Contribute to wider organisational transformation and improvement initiatives

Skills and Experience

• Experience of purchase ledger and invoice management
• Experience preparing and posting journals (with supervision where required)
• Familiarity with finance systems
• Understanding of finance operations within a small to medium-sized organisation
• Strong Excel & Microsoft Office skills
• Confidence handling financial data and transactions