Finance Assistant

Rootplatform; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Share options

Hybrid in-office

Annual leave 25 days

Summer hours

Work from anywhere

Pension 5% matched

Cycle scheme

Learning allowance £300

Wellbeing support

Team trip

Parental leave

Free Mother Root products

Job summary

Mother Root is seeking a Finance Assistant to own the operational backbone of finance, supporting the Finance Manager and freeing up the senior team to focus on strategy, forecasting and growth. This full-time, hybrid role reports into the Finance Manager and sits at our London HQ, with handover from our outsourced partner.

You will run weekly payments, manage bank accounts, staff expenses, invoicing, FX transfers and compliance with external accountants, while keeping records pristine and

Qualifications

• Solid grounding in finance operations including payment runs, expenses, supplier admin and bank reconciliations
• High accuracy with careful double-checking of numbers and records
• Strong organisational skills to manage weekly cycles and longer projects
• Excellent attention to detail for bank details, invoices and approval limits
• Comfortable using finance tools (Xero) and online banking platforms

Responsibilities

• Run the weekly payment process, including prep, checks and back-up authoriser role
• Manage day-to-day bank accounts and access
• Own staff expenses and reimbursements, including company card costs
• Manage contractor and partner invoicing and payment terms
• Coordinate FX and international transfers to ensure timely payments
• Support compliance with filings and payments with external accountants
• Keep finance records tidy and flag missing items
• Help improve finance operations and approval workflows

Skills

Finance operations

Attention to detail

Organisational skills

Communication with suppliers

Discretion and judgement

Tools

Xero

Job description

Who we are

Mother Root is the fiery ginger non-alcoholic aperitif. We harness the power of apple cider vinegar to serve up a dose of good feelings. Our mission is to redefine the evening ritual of drinking well and feeling good, with drinks that are complex, delicious and rooted in nature.

We're the UK's fastest growing drinks brand and the number one non-alcoholic spirit. We were a £7m business last year and we're on track for more than £20m this year. Next we're accelerating that growth, and becoming one of the leading non-alcoholic brands in the US as well as the UK. Small but mighty team, big category, plenty still to build.

We're building a team where ambitious people do the best work of their careers, supporting each other and making something they truly believe in. We believe work should be joyful, purposeful and full of flavour.

The Role

As Mother Root scales, our finance function is growing, and so is the day-to-day operational load that keeps it running smoothly.

The Finance Assistant is a brand new, full-time role created to take ownership of the operational and administrative backbone of finance, supporting the Finance Manager and freeing up the senior team to focus on strategy, forecasting and building the function for the next stage of growth.

Reporting into our Finance Manager, and working closely with our Head of Finance and our outgoing outsourced finance partner during the handover period, you'll be the person who makes sure suppliers get paid on time, our bank accounts run smoothly, work with external accountants to ensure US tax obligations are met, and finance records are pristine. You'll be the dependable engine room of finance, the person everyone trusts to get the operational basics right, every single time.

This is a full-time, hybrid role with 3 days a week + at our London HQ (Fora, Farringdon), giving you full access to the team, our processes and the buzz of a fast-growing brand.

What You’ll Do

• Run the weekly payment process: own the prep, checks and back-up authoriser role for payment runs, so suppliers, freelancers and partners are paid accurately and on time

• Look after our bank accounts: manage the day-to-day relationship with our account managers, user access, approval limits and ongoing admin

• Own staff expenses and reimbursements: manage the end-to-end process for office and remote staff expenses, including company card costs and reimbursements

• Manage contractor and partner invoicing: direct invoices, check billing details and payment terms, and chase missing information

• Coordinate FX and international transfers: make sure funds are in the right place at the right time so major payments clear without delay

• Support compliance obligations: partner with our external accountants, on filings and payments, and follow actions through to deadline

• Keep our finance records tidy: maintain organised bank statements, supplier records and finance documentation, and flag anything missing or out of place

• Help us level up our finance operations: spot friction in our processes and work with the finance team to improve approval workflows, payment timelines and controls

What You’ll Bring

• A solid grounding in finance operations: payment runs, expenses, supplier admin and bank reconciliations are familiar territory

• Confidence with numbers and a high bar for accuracy: you take pride in getting things right and double-check your own work

• Strong organisational skills: you can juggle weekly cycles (payment runs, reconciliations) alongside longer projects (banking migration, process improvements) without dropping anything

• Excellent attention to detail, especially with bank details, invoice information and approval limits

• Comfortable working with finance tools (Xero), online banking platforms and spreadsheets, and quick to pick up new systems

• A clear, friendly communicator: you'll be speaking with suppliers, freelancers, our external accountants and account managers regularly

• Discretion and good judgement: you'll be handling sensitive financial information day in, day out

You’ll Thrive Here If You

• Love being the dependable engine room of a function, the person everyone trusts to get the operational basics right, every single time

• Get a kick out of clean processes, well-kept records and ticking things off the list

• Are happy rolling your sleeves up and owning the admin, while still bringing curiosity and ideas to make things better

• Work calmly under pressure: month-end, payment runs and deadlines don't ruffle you

• Are excited to grow with a brand on a serious upward trajectory, and want to learn from a sharp, senior finance team

Benefits & Perks

• Salary: £30,000-35,000 basic depending on skills and experience

• Share Options Programme

• Hybrid working: 3 x a week in office (Mon, Tues, Thurs) & 2 from home

• Annual Leave: 25 days per year

• Summer Hours: Early finish Fridays (June–August)

• Work From Anywhere: Up to 2 weeks per year

• Pension: Up to 5% matched contribution

• Cycle Scheme: Bike or Lime/Forest Pass

• Personal Development: £300 annual allowance for approved training

• Wellbeing Support: Access to Spill app & Heka allowance (£40/month) + birthday/work anniversary boosts

• Annual Team Trip: Gastronomical & wellbeing-focused team away trip

• Parental Leave: Competitive maternity/paternity package

• Lots of free Mother Root