Finance Assistant

Hyde Hotels; East Hyde; On-site; GBP 30,000 - 40,000; Full time

Job summary

A well-known hospitality group in East Hyde is seeking a Finance Assistant to oversee accounting activities and support the Financial Controller. The ideal candidate will have a recognized qualification in accounting and at least 2 years of experience in a luxury hotel environment. Responsibilities include managing supplier invoices, supporting financial reporting, and ensuring compliance with accounting standards. A competitive salary and opportunities for development are offered.

Benefits

Competitive salary

Development opportunities

Creative work environment

Qualifications

• 2 years of previous experience in assisting in a Luxury/Lifestyle hotel brand.
• Ability to anticipate future circumstances and plan accordingly.
• High degree of confidentiality with sensitive information.

Responsibilities

• Oversee accounting and financial reporting activities.
• Manage finance department in the absence of the Financial Manager.
• Compile and provide financial reports with analysis.

Skills

Accounting Software proficiency

Communication skills

Confidentiality

Education

Qualified in Accounting

Tools

SAGE 300

Opera Cloud

Microsoft Office

Job description

Company Description

HYDE Johannesburg Rosebank is a unique opportunity to experience a one‑of‑a‑kind lifestyle hotel brand. The hotel is a festival‑inspired food lovers paradise and showcase for music and nightlife, featuring 131 rooms with natural textures and artisan touches. The hotel boasts a range of luxurious rooms each meticulously designed to provide the utmost comfort and style.

Job Purpose

Assists the Financial Controller by overseeing, coordinating and directing the accounting and financial reporting activities of the Department Team. The Finance Assistant assists in the coordination of the financial management system and the hotel budgets, setting up and effectively managing the Accounting, Budgeting and Financial Control systems and managing daily cash usage. This role works closely with the relevant Department Teams to achieve sound financial accountability across the operation and ensures that suppliers are paid within agreed specifications, guaranteeing guests receive exceptional personalised service. The role reports on weekly, monthly, quarterly and annual financial performance and recommends operational actions to improve the financial position of the business.

Primary Responsibilities

• Effectively utilises software applications and communication tools that are used to facilitate the accurate accounting of all financial transactions of the Department Teams
• Effectively utilises accounting software and tools to report on financial matters
• Provides financial counsel to senior management on all aspects of revenue generation, cash and cost control
• Handles Debtors, Creditors, Procurement, assists with stocktakes and ensures accuracy before capturing
• Manages the finance department in the absence of the Financial Manager, whilst away on leave or off days

Accounts Payable (AP)

• Receive, verify, and process supplier invoices and staff expense claims
• Ensure proper approval and coding of all invoices in line with company policies
• Reconcile supplier statements and resolve discrepancies promptly
• Prepare weekly or monthly payment runs and ensure timely payments
• Maintain accurate supplier records and ensure all documentation is properly filed
• Monitor aged creditors and prepare AP reports as required

Accounts Receivable (AR)

• Generate and issue customer invoices in line with agreed timelines
• Record customer receipts and allocate payments correctly
• Follow up on overdue accounts and communicate with customers to resolve payment issues
• Prepare AR aging analysis and report on outstanding balances
• Support month‑end closing by reconciling AR balances and revenue accounts

General Finance Support

• Assist with bank reconciliations and cashbook entries
• Support month‑end and year‑end closing processes
• Maintain proper documentation and assist with internal/external audits
• Assist with financial reporting and analysis as required by management
• Ensure compliance with internal controls, company policies and accounting standards
• Monitor usage of equipment and consumption of stock, keep an up‑to‑date asset register
• Coordinate financial requirements of the Hotel with the General Manager and Shareholders

Customer Specific Responsibilities

• Ensure world‑class accounting service is delivered to the Department Teams, collaborating with them on all matters impacting the financial position of the Hotel
• Together with relevant teams and specialists, ensure that finance policies, processes and standards directly affecting the Department Teams are competently maintained
• Compile monthly and quarterly financial reports and provide these, with analysis, to the Financial Manager for submission
• Ensure that cash is on hand for emergency local purchases

Process

• Set up and maintenance of the Hotel Accounting System
• Adherence to financial controls across the Team
• Completeness of policies, processes and standards to govern the financial activities of the Hotel
• Ensures that all statutory returns are completed and submitted on deadline
• Effectively manages the Hotel Asset Register

Qualifications

Knowledge and Experience

• A recognized qualification in Accounting
• 2 years of previous experience in assisting in a Luxury/Lifestyle hotel brand
• Proficient user of Accounting Software packages – SAGE 300, Opera Cloud
• Proficient user of Microsoft Office software applications
• Vast knowledge of South African Accounting standards
• High degree of confidentiality and protection of sensitive information
• Committed to creating environments and systems that enable the delivery of exceptional and personalised services
• Ability to effectively communicate with others in English (written and spoken)
• Ability to anticipate future circumstances, conditions and requests and to use these scenarios to plan for the future
• Ability to comprehend, develop and communicate abstract financial concepts

Additional Information

• The opportunity to join an international and innovative and fast‑growing group
• The ability to challenge the norm and work in an environment that is both creative and rewarding
• Be part of a team that is very passionate about creating great hospitality experiences and exploring new locations with every opportunity
• A competitive package and plenty of development opportunities