Finance and Membership Administrator – Barnet United Synagogue

The Wohl Enterprise Hub; Chipping Barnet; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community-focused organization in Chipping Barnet is seeking a Finance and Membership Administrator. The role involves managing financial records, providing administrative support, and ensuring compliance with health and safety standards. The ideal candidate will possess strong interpersonal, communication, and organizational skills, alongside proficiency in Microsoft applications. A competitive salary with flexible working hours is offered.

Qualifications

• Ability to work unsupervised with accuracy and attention to detail.
• Demonstrable skills in time management and planning.
• Experience using accounting and gift aid procedures.

Responsibilities

• Manage financial accounts and support administrative duties.
• Assist with community correspondence and queries.
• Ensure compliance with Health and Safety Standards.

Skills

Interpersonal communication

Time management

Microsoft Excel

Attention to detail

Customer service

Tools

Microsoft Word

Microsoft Outlook

iPlicit

Job description

Finance and Membership Administrator – Barnet United Synagogue

Permanent position with competitive salary. Working hours: 22 hours a week (Sunday 9am – 1pm; Monday – Thursday 11am–3.30pm). Location: Barnet. Sector: Accounting & Finance. Application deadline: 25th November 2025.

Job Purpose

• To primarily manage and maintain all aspects of Barnet Synagogue’s financial accounts and other financial records relating to the Synagogue.
• To provide proactive, efficient and professional administrative support to the Administrator and Lay Leaders and support in managing the affairs of the Synagogue whilst delivering a high level of customer service to the communities.

Scope of Responsibilities

• Assist with the efficient operations of Barnet United Synagogue and act as a point of contact for the community on a range of issues, primarily finance.
• Line manage the Caretaker.

Duties

• Assist the Administrator, Financial Representative and other Lay Leaders in the efficient running and organisation of the Synagogue, with emphasis on Financial Duties, its events and activities.

Financial Duties

• Record and pay monies into bank accounts.
• Maintain records of all payments and receipts in respect of Synagogue’s accounts, including those for donations, functions, and other education events.
• Produce ad hoc reports from the existing databases using Excel.
• Produce reports from management accounts/iPlicit.
• Complete and maintain general ledgers in accordance with United Synagogue policy.
• Regularly review and chase members’ fees payable and overdue debts.
• Monthly debtors’ reconciliation for FR review and approval.
• Submit invoices, ensuring input into the system for payment and for approval in accordance with United Synagogue policy.
• Set up, monitor, and reconcile direct debit payments, liaising with defaulters if necessary.
• Maintain petty cash records and receipts.
• Provide budgets as and when required by Honorary officers (HO’s) and Council members.

Line‑Managing Duties

• Line manage the Caretaker.

Membership Administration

• Maintain membership databases relating to the Synagogue and make all necessary entries.
• Ensure member information is complete and up to date.
• Ensure Disclosure and Barring checks (DBS) are updated and entered.
• Assist the Administrator if needed to ensure CRP (school entry procedures: Certificates of Religious Practice or similar schemes) records are updated and entered.

General Administration

• Assist the Administrator in various administrative tasks as and when required.
• Assist with mail shots and community emails as and when required.
• Take and make telephone calls to members.
• Assist with sending out the weekly newsletters when needed.
• Assist members in person or on the phone regarding procedures for Births, circumcision (Brit Mila), Bar/Bat Mitzvahs, Weddings, Deaths, and Yahrzeits (memorials).
• Deal with general correspondence and queries by telephone, email and in writing as instructed and required by the HO’s Council and Rabbi.
• Liaise with clients and caterers regarding the availability, viewing, and costs for hiring the Barnet hall; deal with hire details and ensure that hall is set up correctly and that cleaning staff and security are booked in advance.
• Assist/arrange bookings and enquiries for outside organisations.
• Ensure that the hall is correctly prepared for whatever function is being held.
• Co‑ordinate with the Administrator to assist in preparing forms and documents for elections at the Synagogue’s in accordance with the relevant Byelaws and distribute to members as appropriate.
• Ensure that building complies with Health and Safety Standards and deal with any emergencies in the Synagogue when necessary.
• Carry out any other reasonable duties as requested by the Chief Executive or other designated senior staff.

Health & Safety

• Ensure that the building complies with Health and Safety Standards.
• Deal/assist with any emergencies in the Synagogue when necessary, contacting the emergency services if required and reporting incidents to US Head Office Health & Safety team.

Other Generic Duties

• Committed to the values, aims and objectives of the United Synagogue and act as an ambassador for the organisation.
• Comply with The United Synagogue’s policies and procedures and code of expectations.
• Maintain high levels of discretion and confidentiality at all times.
• Work collaboratively with other colleagues across the organisation to ensure the United Synagogue can achieve its vision, mission, and strategy.
• Undertake appropriate training as requested by your line manager in conjunction with the Human Resources Department and be committed to own continuous professional development.

Person Specification

• Abilities: Able to work unsupervised, manage own workload and deliver results under pressure and to tight deadlines; ability to carry out work with accuracy and attention to detail; manage and prioritise a wide range of financial and administrative tasks and duties; work with Facilities Management personnel; work in a professional manner and develop effective working relationships with colleagues and external customers at all times whilst being discreet, trustworthy, and capable of preserving confidentiality; be an effective and proactive member of the Synagogue’s team.
• Skills and Knowledge: Excellent interpersonal and written communication skills; demonstrable skills in time management and planning; strong computing skills and substantial experience of using Microsoft Word, Excel, Outlook, and intranet-based systems and databases; skill at delivering a consistently high‑quality customer focused service; strong aptitude for accounts and numbers; knowledge and experience of accounting and gift aid procedures; good knowledge of Jewish customs and practices; understanding of working in a committee environment and alongside volunteers.

For more information and to be personally recommended for this role, please contact [e-mail]