Finance and Admin Officer

Honeycomb; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading administrative services provider in Belfast is seeking an Administrative Officer for Corporate Services. This full-time permanent role involves providing essential administrative support to finance and corporate functions. The ideal candidate will have at least two years of experience in a finance environment and proficiency in Sage Accounts and Microsoft Office. Responsibilities include managing financial procedures, assisting with procurement, and maintaining operational administration. Competitive hourly salary and benefits are available.

Benefits

Pension scheme participation

Professional development opportunities

Collaborative working environment

Qualifications

• Minimum of 5 GCSEs (A-C), including English and Maths.
• At least two years of administrative support in finance.
• Experience with Sage Accounts or similar software.

Responsibilities

• Administer financial procedures and process invoices.
• Assist in preparation of financial performance information.
• Maintain contract management database and oversee reviews.

Skills

Administrative support

Financial procedures

Microsoft Office

Sage Accounts

Data analysis

Education

Minimum of 5 GCSEs (A-C) including English Language and Mathematics

Qualification in business, finance, accounting, or related discipline

Tools

Sage Accounts

Microsoft Word

Microsoft Excel

Job description

The Role

The Administrative Officer - Corporate Services will provide efficient, timely, accurate, and confidential administrative support to the Finance and Corporate Services functions, as well as to the wider organisation. This role is central to supporting financial processes, procurement, corporate reporting, and day-to-day operational administration.

Key Responsibilities:

• Administer financial procedures including processing purchase orders and invoices, reconciling bank, VAT and nominal ledger accounts, and resolving invoice queries.
• Maintain prompt payment performance data and process expenses, stationery orders, travel bookings, and courier services.
• Assist in the preparation and distribution of monthly and annual financial performance information.
• Carry out data collection, input, and analysis in line with procedures and quality standards.

• Maintain the organisation's contract management database to ensure effective oversight of contract reviews, renewals, and expenditure.
• Assist with procurement exercises, tenders, and contract management activities as required.

• Respond to internal and external enquiries relating to finance, premises, IT, suppliers, and contractors.
• Support the coordination of contract management processes.
• Book and prepare meeting rooms, ensuring facilities and equipment are maintained to a high standard.
• Maintain strong working relationships with internal teams, suppliers, and external stakeholders.
• Carry out general administrative duties such as photocopying, shredding, receiving deliveries, and maintaining stationery stock.

The Person

Essential Criteria:

• A minimum of 5 GCSEs (A-C) or equivalent, including English Language and Mathematics.
• At least two years' experience providing administrative support within a finance environment.
• Experience using Sage Accounts or similar accounting software for processing payments and posting transactions.
• Proficiency in Microsoft Office, particularly Word and Excel for extracting data and producing reports.
• Experience producing bank reconciliations.

Desirable Criteria:

• A qualification in business, finance, accounting, or a related discipline.
• Experience working in a public sector administration or finance role.

Package & Benefits:

• Salary: £13.50 - £14.50 per hour
• Belfast-based role.
• Full-time, permanent hours (37.5 per week).
• Pension scheme participation (public sector).
• Professional development and internal training opportunities.
• Collaborative and supportive working environment.

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via [e-mail].

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.