Finance Administrator / Officer - Purchase Ledger

Reed; Slough; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Collaborative environment

Job summary

Reed in Slough is seeking a Finance Administrator to manage and maintain purchase contracts and purchase orders, ensuring all records are accurate, compliant, and up to date. You will liaise with suppliers and internal stakeholders, monitor documentation, and provide comprehensive financial administration support across the finance function.

Based in Slough, the role is permanent and full-time, with hours 09:00–17:00.

Qualifications

• Proven experience in financial administration and purchase ledger.
• Strong skills in supplier reconciliations and invoice processing.
• Proficient in Excel analysis, including Pivot Tables and lookups.
• Experience in financial reporting, data analysis, and accounts payable.
• Excellent contract administration and stakeholder management.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain purchase contracts and purchase orders, ensuring records are accurate, compliant and up to date.
• Liaise with suppliers and internal stakeholders regarding contract queries, amendments and renewals.
• Monitor contract documentation and maintain detailed financial and administrative records.
• Provide comprehensive financial administration support across the finance function.
• Cover the Purchase Ledger function, including invoice processing, matching, coding, posting invoices and supplier statement reconciliations.
• Resolve supplier queries and account discrepancies, ensuring accurate records.
• Produce and maintain Excel spreadsheets to support financial reporting and analysis.
• Analyse financial data using Excel, including Pivot Tables, VLOOKUPs/XLOOKUPs, formulas and data validation.
• Generate reports and reconciliations.
• Maintain high levels of accuracy when handling financial data and reporting information.
• Support the finance team with ad hoc analysis and administrative duties as required.

Skills

Financial administration

Purchase ledger

Supplier reconciliations

Invoice processing

Excel

Data analysis

Accounts payable

Contract administration

Stakeholder management

Independent worker

Tools

Excel

Job description

Finance Administrator

Job Type: Permanent
Location: Slough
Working Hours: 09:00 - 17:00
Annual Salary: £35,000

We are seeking a dedicated Finance Administrator to manage and maintain purchase contracts, ensuring all records are accurate, compliant, and up to date. This role involves raising purchase orders, liaising with suppliers and internal stakeholders, monitoring contract documentation, and providing comprehensive financial administration support across the finance function.

Day-to-day of the role:

• Manage and maintain purchase contracts and purchase orders, ensuring all records are accurate, compliant, and up to date.
• Liaise with suppliers and internal stakeholders regarding contract queries, amendments, and renewals.
• Monitor contract documentation and maintain detailed financial and administrative records.
• Provide comprehensive financial administration support across the finance function.
• Cover the Purchase Ledger function, including invoice processing, matching, coding, posting invoices, and supplier statement reconciliations.
• Resolve supplier queries and account discrepancies, ensuring accurate and up-to-date records.
• Produce and maintain Excel spreadsheets to support financial reporting and analysis.
• Analyse financial data using Excel, including Pivot Tables, VLOOKUPs/XLOOKUPs, formulas, and data validation tools.
• Generate reports and reconciliations
• Maintain high levels of accuracy when handling financial data and reporting information.
• Support the finance team with ad hoc analysis and administrative duties as required.

Required Skills & Qualifications:

• Proven experience in financial administration and purchase ledger.
• Strong skills in supplier reconciliations and invoice processing.
• Proficient in Excel Analysis, including Pivot Tables and VLOOKUP/XLOOKUP.
• Experience in financial reporting, data analysis, and accounts payable.
• Excellent skills in contract administration and stakeholder management.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary package.
• Supportive and collaborative work environment.