Finance Administrator

DPDgroup; South Queensferry; On-site; GBP 17,000 - 28,000; Full time

Benefits offered by this job

Holiday trading

Enhanced maternity/paternity package

Life assurance 4x salary

Health Kiosks

Vitality at Work

Free On Site Parking

Discounted shopping

Milestone Days off

Eye tests and glasses support

Job summary

DPD is recruiting a Depot Finance Administrator on a permanent full-time basis at Deeside. You will support regional finance and depot operations with admin services and cost reporting.

The role offers a busy, dynamic environment with opportunities to grow within a leading UK logistics provider. The position involves payroll processing, invoice coding, absence management, stock administration, onboarding and cross-training, all requiring high accuracy and proactive prioritisation in a fast-paced

Qualifications

• Strong IT literacy with Microsoft Office and G Suite proficiency.
• Experience in fast-paced administrative roles, ideally in transport/logistics.
• Good analytical skills with attention to quality assurance and auditing.
• Strong communication skills and a confident telephone manner.
• Ability to deliver high accuracy, self-motivation and strong organisation.
• Ability to self-manage workload and prioritise tasks to deadlines.

Responsibilities

• Ensure day-to-day depot cost reporting is timely and accurate.
• Weekly payroll management and processing for depots under remit.
• Record, process and code invoices for external resources.
• Maintain absence management records and related data.
• Provide cover and cross-train with the finance administration team.
• Administer stock of uniforms and stationery via stock system and cross charges.

Skills

IT literacy

Administrative experience

Analytical skills

Communication skills

Attention to detail

Time management

Tools

Microsoft Office

G Suite

Job description

Finance Administrator Full-time Job Title: Depot Finance Administrator Function: Administrative Vacancy Type: Permanent - Full Time Company Description Contract Type: Permanent / 37.5 Hours Per Week Salary: Up to 28k Location: Deeside Days of Work: Monday to Friday Hours of Work: or

Join us on our journey as we aim to be the UK's most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you'll receive fantastic benefits starting on day one, including never working on your birthday ever again!!!

DPD is a Disability Confident Employer

DPD is a Valuable 500 company and a Disability Confident Employer

Job Description Purpose of Position To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy.

In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable)

Key Tasks/Areas of Responsibility

• Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
• Weekly Payroll management and processing for depots under your remit
• Accurately recording any purchase orders, processing and coding of invoices for external resources
• Keeping the absence management records up to date
• Providing cover and being cross trained with the rest of the finance administration team within the network
• Administer the stocks of uniforms and operational stationary by identifying needs and raising authorised order via the computerised stock ordering system. Order other stock as requested and applying cross charges where applicable
• Add all new starters, agency and cover drivers to training platforms
• Administer the complete self employed process daily, which includes additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
• Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and
• organise refresher training
• Administering fuel stocks and orders
• Carrying out local operational quality audits and maintaining operational controls
• Comment on the SOP of vehicles not being used
• Upload compliance and HGV documentation to data studio
• Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
• Supporting completion of Employee New Starter Onboarding
• Carrying out administrative tasks in relation to Absence Management
• Draft letters as required in relation to D&G and AMP processes.
• Collation of information and communication to HR Admin for processing on HR employee matters (ie. Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
• Adhoc duties as required.

Qualifications

Qualifications Qualifications/ Experience What we're looking for:

• Carry out such other duties as may reasonably be requested by the management team
• Strong IT literacy (Microsoft Office / G Suite programmes)
• You will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).
• You will have strong analytical skills with an awareness of quality assurance and auditing.
• You will have strong communication skills with a confident telephone manner
• Demonstrate a high level of accuracy, self-motivation and organisation
• Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency

Additional Information About our Benefits

We recognise that our people are at the heart of our business, without them we wouldn't be able to deliver our award-winning service to millions of customers across the country each day. It's important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a few...

• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 x salary on joining the pension scheme
• Health Kiosks visiting every location
• Vitality at Work
• Free On Site Parking
• Discounted shopping from 100's of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends
• For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glasses

Joining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation, we are proud to offer a g