Finance Administrator

Connect2Dorset; Poole; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A managed service agency is seeking a meticulous Finance Administrator to maintain financial records and support operations. The role offers hybrid working and requires strong numeracy skills and proficiency in accounting software like Xero. Successful candidates will be highly organised and have excellent communication skills. This position provides opportunities for growth as the agency expands.

Qualifications

• Proven experience in finance, accounting, or administration.
• Solid understanding of bookkeeping and financial principles.
• Highly organised, reliable, and committed to deadlines.

Responsibilities

• Process and record daily financial transactions promptly.
• Support monthly payroll processing and HMRC payments.
• Build and distribute monthly client reports.

Skills

Finance experience

Strong numeracy skills

Accounting software proficiency

Attention to detail

Excellent communication skills

Organised and reliable

Problem-solving skills

Tools

QuickBooks

Xero

Microsoft Excel

Job description

Job Description

Job Title

Finance Administrator

Location

Poole (Hybrid)

Contract Type

Permanent

Salary

£25,000-£30,000 pro rata

Hours

25 hours per week

Hybrid Working

This role will begin remotely and transition to a hybrid arrangement based at our Poole offices.

About Us

Connect2Dorset is a managed service agency owned by Dorset Council, specialising in temporary, contract, and interim opportunities within the Council. We are proud to operate on values of ethics, trust, and care, with profits reinvested back into our Local Authority shareholders.

About the Role

We are looking for a meticulous and proactive Finance Administrator to join our client's supportive team. You'll play a key role in maintaining accurate financial records and ensuring smooth day‑to‑day operations.

This is an exciting time to join us, as the agency is growing rapidly. You'll have the chance to help shape processes that underpin this growth, with clear opportunities to progress into more senior roles for the right candidate.

Key Responsibilities

Financial Administration

• Process and record daily financial transactions (invoices, payments, expenses) promptly.
• Support monthly payroll processing and HMRC payments.
• Provide bank statements and ad hoc financial information to the Management Accountant.
• Review and sign off monthly client accounts.
• Maintain and update client accounting overview documents.
• Chase outstanding invoices and debts.
• Upload invoices via Hubdoc.
• Set up new clients and suppliers in Xero.

Affiliate & Commission Management

• Administer affiliate marketing accounts.
• Download monthly transaction data and calculate commissions per contract.
• Prepare client transaction reports for invoicing.
• Raise and distribute client invoices, including purchase order management.
• Reconcile Commission Junction commission invoices and resolve discrepancies.
• Review and process cashback claims with client approval.
• Maintain the Affiliate Tenancy Budget tracker, highlighting variances monthly.
• Run tracking reports with Commission Junction and invoice accordingly.
• Calculate and accrue monthly referral commissions owed to third‑party partners.

Reporting

• Build monthly client reports using templates (affiliate sales data, screenshots, marketing examples).
• Distribute reports to the team for commentary, ensuring completion by the 8th of each month.

General Support

• Assist with organising company attendance at conferences and events.
• Support marketing campaign administration.
• Arrange travel bookings for team members as required.
• Follow established processes and suggest improvements where appropriate.

Skills & Qualifications

Essential

• Proven experience in finance, accounting, or administration.
• Strong numeracy skills with exceptional attention to detail.
• Proficiency in accounting software (e.g., QuickBooks, Xero, SAP) and Microsoft Excel.
• Solid understanding of bookkeeping and financial principles.
• Excellent written and verbal communication skills.
• Highly organised, reliable, and committed to deadlines.
• Confident problem‑solver with the ability to prioritise tasks.
• Comfortable working independently while seeking support when needed.

Preferred

• Experience in visitor attractions or similar industries.
• Advanced Excel skills (pivot tables, VLOOKUP, conditional formatting).

We support flexible working hours and home working where appropriate. We will consider both full‑time and part‑time candidates. There will be a requirement to attend regular team and client meetings on occasion. Team meetings will take place in Poole or Bournemouth.

Connect2Dorset is a trading style of Dorset & Kent Commercial Services LLP – a joint venture between Dorset Council & Commercial Services Kent Ltd. Connect2Dorset is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.