Finance Administrator

Bennett and Game Recruitment LTD; England; On-site; GBP 60,000 - 80,000; Part time

Job summary

A reputable recruitment agency is seeking a part-time Finance Administrator for a Private School in Luton. The role involves managing finance operations in Xero, maintaining ledgers, and supporting budget preparation. The ideal candidate will have bookkeeping experience and Xero proficiency. This position offers flexible working hours with a competitive pay rate of £12.50 to £13.00 per hour.

Benefits

Standard workplace holiday allowance

Standard workplace pension

On-site parking

Flexible working hours

Excellent company culture

Opportunities to progress

Qualifications

• Experience in bookkeeping and finance roles is essential.
• Ability to work independently without reminders.
• Discretion with sensitive pupil/parent/fee information.

Responsibilities

• Run day-to-day school finance operations in Xero.
• Maintain purchase and sales ledgers; keep records updated.
• Prepare payment runs and manage approvals in Xero.
• Raise fee invoices and process bursaries/discounts.
• Support management with budget preparation.

Skills

Xero proficiency

Attention to detail

Strong Excel skills

Professional communication

Organizational skills

Job description

Finance Administrator

Location: Luton
Package: £12.50- £13.00 per hour
Working hours: 3-4 days per week (flexible)

An exciting opening for a Finance Administrator has arisen within a highly regarded Private School based in Luton. This is a part‑time position (3‑4 days a week) suitable for someone with experience in bookkeeping, Xero proficiency, and at least 2 years experience in a similar role. It is a great opportunity to join a flexible employer, in a position you can work your life around, whilst making an important contribution to the success of a growing and established school. If you are looking for a job that works around you, then apply!

Job Overview

You’ll run the day‑to‑day school finance operations in Xero — from accurate bookkeeping and supplier payments to pupil fee billing and proactive weekly information sharing with the accountants. You’ll also support management/accountants with budget preparation and fee schedule updates. This role suits someone hands‑on, highly organised, and exceptionally detail‑focused.

• Maintain purchase and sales ledgers; keep records fully up to date.
• Daily/weekly bank reconciliations for bank and card accounts; investigate and clear unreconciled items.
• Prepare payment runs in Xero, manage approvals, resolve supplier queries, keep creditor ledger tidy.
• Raise termly/annual fee invoices in Xero per agreed fee schedules and pupil lists; process bursaries, discounts, and adjustments; allocate receipts; maintain a clean fees ledger.
• Light credit control: courteous reminders to parents and guardians; agree payment plans where needed.
• Support management and accountants in preparing the annual budget.
• Keep organised digital files, follow approvals and segregation of duties, support audit queries.

Job Requirements

• Xero proficiency (essential): bank feeds, reconciliations, invoice processing, payment runs, journals, basic reports.
• Outstanding attention to detail and accuracy, especially on fee billing and reconciliations.
• Strong Excel/Sheets skills.
• Clear, professional communication with parents, suppliers, school staff, and accountants.
• Highly organised, reliable, and deadline‑driven; works proactively without reminders.
• Discretion with sensitive pupil/parent/fee information (confidentiality and data care).

Salary & Benefits

• £12.50‑ £13.00 per hour
• Standard workplace holiday allowance
• Standard workplace pension
• On‑site parking
• Flexible working hours
• Excellent company culture and opportunities to progress