Finance Administrator

ABM; Belfast City District; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

24/7 GP for employee and family

Mental health support

Get Fit Programme

Financial and legal support

Cycle to work scheme

Perks at Work discounts

Job summary

ABM in Belfast, Northern Ireland, is seeking a Finance Administrator to raise client invoices, process payments, and support the wider Finance team. You will manage filing, inquiries and build strong relationships with clients and suppliers, contributing to month-end activities and cost reporting.

The role requires 2+ years of finance admin experience, proficiency in accounting software and MS Excel, and a keen eye for detail.

Qualifications

• HNC/HND in Finance, Accounting, or a related field preferred.
• 2+ years’ experience as a Finance Administrator or in a similar role.
• Proficiency in accounting software and MS Excel.
• Knowledge of accounting principles, practices, and regulations.
• Excellent attention to detail and precision.
• Strong organisational and time management abilities.
• Effective written and verbal communication skills.
• Ability to work autonomously and within a team.
• Strong problem-solving and analytical skills.

Responsibilities

• Raise and process client invoices accurately.
• Handle supplier invoices with review for accuracy and policy adherence.
• Maintain meticulous records of invoices, receipts and transactions.
• Reconcile invoices with purchase orders, receipts and contracts.
• Communicate with clients and suppliers about discrepancies and payments.
• Create and control client billing documents through internal processes.
• Monitor accounts payable and receivable for timely payments.
• Assist month-end and year-end financial closing processes.
• Prepare and present regular AP/AR reports.
• Collaborate with Contracts Manager and Governance team on cost reports.
• Support CAFM system entries and daily coordination for works.
• Stay updated with industry best practices and regulations.
• Analyse and trend results to drive remedial actions.
• Support customer initiatives to benefit ABM.

Skills

Proficiency in accounting software

MS Excel

Knowledge of accounting principles

Attention to detail

Organisational abilities

Time management

Written communication

Verbal communication

Autonomy

Team collaboration

Problem solving

Professionalism

Education

HNC/HND in Finance or Accounting

Job description

Location: Belfast, Northern Ireland, BT3 9DZ

Position Type: Full-time, Permanent 37 hours per week, 8:00am - 4:30pm Monday - Thursday, 8:00am - 1:00pm Friday

Salary: £28,000 (per annum)

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at. We're here to help!

Job Overview:

To be responsible for raising invoices, processing payments and providing Ad Hoc support to the wider Finance team when required. Support with general filing, answering inquiries and building strong relationships with Client and suppliers.

Key Responsibilities

Service Provision

• Process and document client invoices meticulously, guaranteeing precision and completeness.
• Handle supplier invoices with thorough review for accuracy and adherence to company policies.
• Keep meticulous records of all invoices, receipts, and financial transactions.
• Reconcile invoices with purchase orders, delivery receipts, and contracts.
• Engage with clients and suppliers regarding invoice discrepancies and payment concerns.
• Creation and control of client billing documents through internal processes.
• Monitor accounts payable and accounts receivable to ensure prompt payments and collections.
• Contribute to month-end and year-end financial closing processes.
• Prepare and submit regular reports on the status of accounts payable and accounts receivable.
• Prepare and present cost reports to Contracts Manager and onsite Client Governance team.
• Collaborate with the finance team to enhance and streamline invoice processing procedures.
• Occasional assistance to the Contract Support Helpdesk team to record breakdown requests on computer aided facilities management (CAFM) system.
• Daily management and coordination of works through CAFM system.
• Stay current with industry best practices and evolving financial regulations.
• Take a results-orientated approach to the role, ensure results are analysed/trended and understood; and those remedial actions are delivered.
• Support any customer initiatives which could lead to longer term benefits to both the customer and ABM.

Any other ad-hoc duties as reasonably requested by a member of the Management Team.

Essential Criteria:

• HNC/HND in Finance, Accounting, or a related field preferred.
• 2+ years’ experience as a Finance Administrator or in a similar role.
• Proficiency in accounting software and MS Excel.
• Knowledge of accounting principles, practices, and regulations.

Desired Skills:

• Exceptional attention to detail and precision.
• Outstanding organisational and time management abilities.
• Effective communication skills, both written and verbal.
• Capability to work autonomously and within a team.
• Strong problem-solving and analytical skills.
• High ethical standards and professionalism.

Attitude / Motivation:

• Confident decision maker under pressure.
• Flexible, reliable, responsible, calm in a crisis.
• Positive and supporting of organisational change.
• Positive attitude.
• Motivated by a desire to grow the business using effective systems.
• A willing team player.
• Ability to work on own initiative.
• Willing to continue professional development and to develop the role.
• Willing to undergo, and provide, training/coaching in line with organisational philosophy.

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:

• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our

About ABM:

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

For more information, visit.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.