Finance Administration Assistant

Geomiq; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic finance company in London is seeking a proactive Administrative Assistant to join their finance team, ensuring smooth financial operations and accurate billing. The ideal candidate will be detail-oriented and skilled in handling accounts receivable. Responsibilities include tracking invoices, managing financial correspondence, and supporting both finance and operations teams. This role offers a competitive salary, 23 days annual leave, and various perks including a pet-friendly office.

Benefits

Competitive Salary

Stocked Kitchen

23 Days Annual Leave

Birthday Off

Christmas Shutdown

Pet-Friendly Office

Team Events

Career Growth

Cycle to Work Scheme

Expanding Perks

Qualifications

• Previous experience in an administrative or finance support role.
• Comfortable handling multiple priorities and deadlines.

Responsibilities

• Prepare, issue, and track sales invoices across multiple projects.
• Monitor accounts receivable and follow up on overdue invoices.
• Process and reconcile employee expenses, refunds, and reimbursements.
• Provide administrative support to both finance and operations teams.

Skills

Organisational skills

Time-management

Attention to detail

Strong communication

Tools

Microsoft Office (especially Excel)

Google Workspace

Job description

Overview

We are looking for a proactive Administrative Assistant to join our finance team. This role is key to ensuring smooth financial operations accurate billing and timely payments. The ideal candidate will be highly organised detail-oriented and confident handling accounts receivable and related administrative processes.

Key Responsibilities

Billing and Payments

Prepare issue and track sales invoices across multiple projects and currencies.

Monitor accounts receivable including following up on overdue invoices and chasing late payments.

Process and reconcile employee expenses refunds and reimbursements.

Administrative Support

Manage billing and payment-related email correspondence ensuring timely responses.

Maintain accurate financial records and documentation.

Provide administrative support to both the finance and operations teams as required.

Skills and Qualifications

Previous experience in an administrative or finance support role (accounts receivable experience is a plus).

Strong organisational and time-management skills with excellent attention to detail.

Proficiency in Microsoft Office (especially Excel) or Google Workspace.

Comfortable handling multiple priorities and deadlines.

Strong written and verbal communication skills.

Benefits

• Competitive Salary : We offer pay that reflects your skills and the value you bring.
• Stocked Kitchen : Enjoy snacks fresh fruit and drinks all day.
• 23 Days Annual Leave : Recharge with 23 days off plus bank holidays.
• Birthday Off : Take an extra day to celebrate your birthday.
• Christmas Shutdown : Relax over the holidays with additional company-wide time off.
• Pet-Friendly Office : Bring your dog to our pet-friendly workspace.
• Team Events : Connect with colleagues through monthly team-building activities.
• Career Growth : Benefit from our focus on internal promotions and development.
• Cycle to Work Scheme : Save on commuting reduce emissions and stay active.
• Expanding Perks : Look forward to more benefits as we grow

Key Skills

• Aviation Safety
• Design Engineering
• Drilling Engineering
• Facilities Management
• Account Development
• Apache Commons

Employment Type

Full Time

Experience

years

Vacancy

1