Finance & Admin Officer (ONLY)

Association of Voluntary Actions for Society (AVAS); United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A non-profit organization in the United Kingdom is seeking a Finance & Admin Officer to manage financial processes, support administrative functions, and ensure compliance for the SHIFT Asia project. The ideal candidate should have a strong background in financial management, budget preparation, and procurement processes. This role involves supporting project activities and ensuring adherence to organizational policies to facilitate effective humanitarian actions.

Qualifications

• Proven experience in financial management and reporting.
• Familiarity with procurement and logistics processes.
• Strong organizational and administrative skills.

Responsibilities

• Prepare budgets and maintain accurate financial records.
• Coordinate procurement processes and maintain inventory records.
• Provide administrative support for meetings and events.
• Ensure compliance with financial and safeguarding policies.

Skills

Financial management

Budget preparation

Procurement processes

Logistics management

Administrative support

Compliance with donor requirements

Education

Bachelor's degree in Finance, Accounting, or related field

Job description

Development of society depends on bringing positive and sustainable changes in people's lives through inclusive initiatives that actively involve communities in planning and implementation. Guided by this belief, Association of Voluntary Actions for Society (AVAS) was established in 1998 in Barisal as a non‑political, non‑profit, community‑based organization, registered with all relevant government departments. Since its inception, AVAS has evolved from focusing primarily on women's and children's rights and leadership to implementing diverse programs in safe water and sanitation, education, legal aid, reproductive and maternal health, sexual and reproductive health and rights (SRHR), youth health and rights, disaster risk reduction (DRR) and good governance. AVAS is widely recognized for its transparency, accountability and strong community engagement. Adopting an integrated development approach, the organization continues to focus on poverty elimination, health care, legal empowerment, literacy promotion, environmental preservation and youth leadership, ensuring holistic and sustainable community development in southern Bangladesh.

Now AVAS is launching a new initiative in partnership with OXFAM Bangladesh. The project, titled "SHIFT Asia: Supporting Humanitarian Initiatives for Feminist Transformation in Asia," will commence in December 2025 in Barishal Sadar, Barishal.

SHIFT Asia: Supporting Humanitarian Initiatives for Feminist Transformation in Asia Project is funded by OXFAM Bangladesh aiming to enhanced women local humanitarian leadership and a more gender‑transformative humanitarian system in Bangladesh.

The project focuses on a robust knowledge hub and collaborative initiative on women's leadership in humanitarian efforts are promoted. Strong collective actions among WLHL platforms to influence humanitarian systems and gender transformative measures are incorporated in humanitarian policies and implemented effectively, leading to inclusive humanitarian actions benefiting all groups.

1. Position Summary

The Finance & Admin Officer is responsible for ensuring efficient financial management, administrative support, compliance, and documentation for the SHIFT Asia Project. The role supports activity budgeting, expenditure tracking, procurement, logistics, audit readiness, financial reporting, and adherence to donor and organizational financial procedures. The position also provides administrative support to ensure smooth planning and implementation of meetings, workshops, field activities, and partner coordination.

2. Key Responsibilities

A. Financial Management & Reporting

• Prepare annual, quarterly, and monthly budgets in coordination with Project .Coordinator
• Maintain accurate financial records, vouchers, receipts, and supporting documents.
• Ensure compliance with financial policies, donor requirements, and audit standards.
• Track expenditures, update budget vs. expenditure (BvE) regularly, and alert the team on variances.
• Prepare monthly and quarterly financial reports, cash forecasts, and fund requests.
• Manage petty cash, payment processing, and financial reconciliations.
• Support donor audits, internal audits, and financial reviews.

B. Procurement & Logistics

• Coordinate procurement processes following organizational and donor procurement policies.
• Prepare RFQs, quotation analysis sheets, and procurement documentation.
• Maintain inventory records, stock registers, and asset management systems.
• Manage logistics for workshops, training, field visits, and travel arrangements.
• Facilitate vendor management, contract processing, and invoice verification.

C. Administrative Support

• Maintain filing systems, office records, participant lists, MoMs, and administrative documentation.
• Provide administrative support for meetings, seminars, events, and capacity‑building activities.
• Manage office supplies, IT support coordination, and facility management.
• Support HR functions including attendance, leave management, travel claims, and timesheets.

D. Compliance & Safeguarding

• Ensure financial compliance with organizational PSEA, safeguarding, and code of conduct policies.
• Ensure all financial transactions uphold transparency and accountability standards.