Finance & Admin Officer

SAINT-Bangladesh; United Kingdom; On-site; GBP 20,000 - 30,000; Full time

Job summary

A local non-profit organization in the United Kingdom is seeking a dedicated individual to manage logistics and administrative support at their Head Office in Barishal. The role includes maintaining contracts, ensuring equipment is operational, supervising office staff, and providing support for meetings and workshops. Candidates from the Barishal area will be prioritized. This position requires flexibility for emergency situations and contributing to office cleanliness and inventory management.

Responsibilities

• Maintain and keep update the lease agreement/contract documents at the Project Office.
• Ensure accommodation and logistic support to internal and external visitors.
• Ensure machines and equipment are in good condition.
• Ensure cleanliness of Project Office premises and effective utility services.
• Provide logistic support in organizing meetings and workshops.
• Assist internal and external consultants with information and coordination.
• Organize and provide administrative support in workshops/meetings/training.
• Procure directly or assist in calling for quotations per company policy.
• Maintain records of inventory according to asset classification.
• Ensure proper storing of materials and keep up-to-date the store register.
• Maintain records related to staff personal file and registers.
• Maintain Tally Software.
• Supervise office support staff.

Job description

Job Context: SAINT-Bangladesh was emerged in 2001 with an aim of contributing expected changes in the socio-economic, cultural aspects and livelihood of the underprivileged poor people. To serve the people with more commitment, having witnessed the ill‑fated community people of the country in close contact, few like‑minded people established the organization as a local level non‑political, non‑government and non‑profit voluntary organization. SAINT‑Bangladesh has been strategically focusing on providing necessary supports to the disadvantaged people of the community covering education, safe drinking water and sanitation, building up small entrepreneurship, food sovereignty, primary health care, legal aid education and support, life skill training, awareness building etc. The purposes of these activities are to ensure a total right‑based society where both and will enjoy their basic human rights and every privilege of the state as its citizen as well as foster their voices collectively to establish their basic human rights.

Job Location: Barishal (Head Office). Barishal local candidate will be prioritized for the position.

Job Responsibilities:

• Maintain and keep update the lease agreement/contract/agreement etc. documents at the Project Office.
• Ensure accommodation, ticketing & logistic support to internal & external visitors.
• Ensure machines and equipment is in good condition (e.g. photocopy machine, computer, printer, IPS etc.)
• Ensure cleanliness of Project Office premises and efficient and effective utility services an Office security.
• Provide logistic support in organizing meetings, workshops, seminars, training and or interviews as necessary.
• Assist to internal and external consultants, researchers, donors and other visitors with information, documents and make necessary coordination.
• Assist/ensure in organizing and providing administrative support in workshops/meetings/training at internal or external venues.
• Does the official procurement directly or through Office as per SAINT Bangladesh policies or in other cases, assist to call for quotation and to arrange Procurement Committee meeting for decision.
• Maintain records of inventory according to asset classification of SAINT Bangladesh/Donor policies for Project Office.
• Maintain proper storing of store materials and keep up‑to‑date the store register with relevant supporting documents.
• Maintain record related to staff personal file, attendance register, leave register, movement register, and fixed assets register.
• Maintain Tally Software.
• Supervised office support staff /night guard/office cleaner.

General:

• Perform any other tasks assigned by the Supervisor and are in line with the skills and background of the employee towards career development.
• Ready to work in any natural disaster or emergency situation anywhere in Bangladesh.