Finance & Admin Coordinator

Association of Voluntary Actions for Society (AVAS); United Kingdom; On-site; GBP 30,000 - 50,000; Full time

Job summary

A non-profit organization in the United Kingdom is seeking a financial manager to oversee project budgets, ensure compliance with donor regulations, and produce financial reports. The ideal candidate will have a Bachelor's degree in Finance or Accounting and strong skills in financial management. Join us in empowering youth and promoting civic engagement in various projects.

Qualifications

• Proven experience in financial management and budget control.
• Ability to prepare and analyze financial reports.
• Experience in compliance with donor regulations.

Responsibilities

• Prepare and monitor project budgets and financial records.
• Conduct financial reporting to stakeholders.
• Manage procurement and logistical processes for the project.

Skills

Budget management

Financial reporting

Compliance knowledge

Team coordination

Education

Bachelor's degree in Finance, Accounting, or related field

Tools

MS Excel

Financial software

Job description

About the Project Space to Lead

Development of society depends on bringing positive and sustainable changes in people's lives through inclusive initiatives that actively involve communities in planning and implementation. Guided by this belief, Association of Voluntary Actions for Society (AVAS) was established in 1998 in Barisal as a non-political, non-profit, community-based organization, registered with all relevant government departments. Since its inception, AVAS has evolved from focusing primarily on women's and children's rights and leadership to implementing diverse programs in safe water and sanitation, education, legal aid, reproductive and maternal health, sexual and reproductive health and rights (SRHR), youth health and rights, disaster risk reduction (DRR) and good governance. AVAS is widely recognized for its transparency, accountability and strong community engagement. Adopting an integrated development approach, the organization continues to focus on poverty elimination, health care, legal empowerment, literacy promotion, environmental preservation and youth leadership, ensuring holistic and sustainable community development in southern Bangladesh.

Now AVAS is launching a new initiative in partnership with Plan International Bangladesh. The project, titled Space to Lead Project, will commence in November 2025 in Bhola Sadar, Charfession, Barguna Sadar and Patharghata Upazila.

Space to Lead Project is funded by Plan International Bangladesh aiming to strengthen a vibrant and pluralistic civil society where children and youth, particularly girls and young women aged 10-24 are empowered to exercise their rights and enjoy gender equality. The project focuses on building the capacity of youth-led and women-led organizations, promoting civic engagement and advancing child protection, sexual and reproductive health & rights (SRHR). Space to Lead works to ensure that young people can meaningfully participate in decision-making processes, influence policies and live free from violence and discrimination in safe, inclusive environments.

Key Responsibilities

Financial Management & Budget Control

• Prepare and monitor project budgets, ensuring expenditure aligns with approved plans and donor requirements.
• Maintain accurate records of all financial transactions in accordance with Plan International's accounting standards.
• Conduct monthly budget variance analysis and share expenditure reports with the Project Coordinator and AVAS Finance Team.
• Ensure timely processing of payments, advances, settlements, and reimbursements following Plan's/AVAS's financial policies.
• Review and verify financial documents, vouchers, and receipts for completeness and compliance.
• Assist in preparing financial forecasts and cash flow projections for the project.

Partner Financial Support & Compliance

• Review partners' financial reports and supporting documents, ensuring accuracy and compliance with Plan and donor regulations.
• Conduct field monitoring visits to project offices for financial verification and mentoring.
• Support Organization finance staff in budget preparation, fund requests and proper documentation.
• Organize capacity-building sessions for project team on financial procedure, documentation, internal control and audit readiness.
• Ensure timely liquidation and follow-up on project's advances.

Financial Reporting & Audit

• Prepare and submit monthly, quarterly and annual financial statements to Plan's Finance Department and donor.
• Support both internal and external audit processes, ensuring recommendations are implemented.
• Manage effective coordination with the AVAS head office program, finance team and ensure compliance with donor requirements.

Administration & Logistics

• Manage office operations, procurement, inventory and logistics in coordination with the Organizational admin team.
• Ensure compliance with procurement policies for goods and services (quotation collection, vendor evaluation and documentation).
• Coordinate vehicle use, travel arrangements and accommodation for project staff and visitor
• Maintain records of administrative correspondence, assets, and service contracts.
• Support the organization of project events, training, and workshops (venue booking, payments, logistics).

Coordination & Communication

• Work closely with the Project Coordinator and technical teams to ensure smooth implementation of financial and administrative processes.
• Liaise with Plan International Bangladesh's Country Finance & Admin team for fund transfers, financial consolidation, and reporting.
• Maintain confidentiality and integrity in handling project funds and information.