Facilities Systems Manager

Mitie; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading facilities management company in the UK is seeking a detail-oriented individual to manage and improve facilities systems. The role involves maintaining the management system, collaborating with teams to enhance efficiency, and training staff on systems. Ideal candidates will have basic computer skills, attention to detail, and some supervisory experience. This position offers opportunities for career growth and skill development.

Benefits

Supportive team environment

Career growth opportunities

Skill development

Qualifications

• Basic computer skills required, including using MS Office 365.
• Experience in a supervisory or team leader role is necessary.
• Knowledge in facilities management environments is required.

Responsibilities

• Maintain and update the facilities management system.
• Collaborate with teams to enhance workflows through the system.
• Train staff and contractors on using the system effectively.

Skills

Basic computer skills

Strong communication skills

Attention to detail

Teamwork skills

Job description

We're looking for a detail-oriented and proactive individual to help manage and improve our facilities systems. This role involves working with our digital tools to support the day-to-day running of our buildings and services. You don't need to be a tech expert—just comfortable using computers and keen to learn.

Key Responsibilities:

• Help maintain and update our facilities management system (used to track maintenance, space usage, and equipment).
• Collaborate with operations teams to identify workflows and processes that can be enhanced through the system.
• Be the go-to person for system-related questions and basic troubleshooting.
• Work with IT and software providers to fix issues or make improvements.
• Keep records accurate and up to date, including assets, maintenance schedules, and room usage.
• Support teams by providing reports and insights from the system.
• Train and support staff and contractors on how to use the system effectively.
• Check that processes are being followed and data is correct.
• Look for ways to improve how we use the system to make work easier and more efficient.

What We're Looking For:

• Basic computer skills (e.g., using Excel, Outlook, and web-based systems, MS Office 365).
• Good attention to detail and a methodical approach.
• Some experience in a supervisory or team leader role will be required.
• Some knowledge of facilities management environments is required.
• Strong communication and teamwork skills.
• Willingness to learn new systems and processes.
• Experience in facilities, administration, or customer service is helpful.

Why Join Us?

• Be part of a supportive and forward-thinking team.
• Learn new skills and grow your career in facilities management.
• Help shape how technology supports our workplace.