Facilities Supervisor (12-month FTC)

CBRE; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global real estate services firm is seeking a Facilities Supervisor for a 12-month FTC in London. The role encompasses managing facility operations, ensuring compliance with health and safety regulations, and coordinating maintenance activities. The ideal candidate will possess strong organizational skills and experience in facilities management. Competitive salary and career growth opportunities are offered.

Qualifications

• Experience in facilities management or related field.
• Knowledge of health and safety legislation.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage and maintain calendar for studio operations.
• Respond to urgent maintenance requests and emergencies.
• Ensure compliance with health and safety protocols.

Skills

Health & safety compliance

Facility management

Communication

Coordination

Problem-solving

Job description

Facilities Supervisor (12-month FTC)

Job ID

248390

Posted

18-Nov-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

London - England - United Kingdom of Great Britain and Northern Ireland

Location: Uxbridge, UB11 1FE

First point of contact for Production Management and crew supporting services regarding site-related matters, maintenance, and facility needs.

Key Responsibilities

General admin:

• Manage and maintain the calendar for studio operations and production schedules.
• Track and maintain daily staff occupancy numbers on site.
• Ensure all studios and associated spaces (green rooms, makeup rooms, dressing rooms, tech rooms, shared workspaces) are clean, functional, and production ready.
• Coordinate and monitor PPM with vendor and manage reactive works to ensure minimal disruption.
• Ensure the proper operation and servicing of all critical building systems including HVAC, power, lighting, and plumbing.
• Responding to urgent maintenance requests and emergencies.
• Maintain high standards across all site services, including cleaning, security, and catering.
• Log maintenance and facilities-related issues via the Vendor Helpdesk and follow up to resolution.
• Track job logs to ensure completion.
• Oversee regular pest control and plant maintenance services.
• Communicate upcoming maintenance, disruptions, or events to relevant teams via internal channels.
• Support internal office changes, including layout adjustments and signage updates.
• Maintain accurate documentation of building assets, inspections, and supplier performance.
• Oversee and restock the stationery cupboard.
• Manage the Ojmar locker system, including programming fobs and assigning access.
• Coordinate access passes with Security Admin for both the Studios and the building.
• Ensure contractors and staff have proper floor access when required.

H&S Support:

• Ensure full compliance with health & safety legislation and on-site protocols.
• Keep all statutory documentation up to date (e.g. fire logbook, accident reports, inspection records).
• Deliver H&S inductions for new staff and contractors.
• Oversee RAMS submissions and confirm contractor compliance.
• Notify the H&S Advisor of external contractor works and ensure the correct Permit to Work (including Hot Works) is issued.
• Act as an Incident Controller and/or First Aider.
• Regularly inspect and restock First Aid kits.
• Check fire extinguishers are in place and in date.
• Keep the H&S notice board current, including evacuation plans, fire wardens, and first aiders list. Display the Employer’s Liability Insurance certificate in accordance with legal requirements.
• Manage the COSHH cupboard—ensuring it is clearly labelled, locked, and up to date with SDS, with input from the technical production crew.

Parking Management

• Oversee on-site parking and ensure staff park in designated bays.
• Add frequent users in the ANPR system and allocate parking for visitors, talent, and contractors.
• Coordinate OB truck and delivery vehicle access.
• Monitor EV bays usage and queue management when needed.
• Liaise with production and security to facilitate parking during high-demand periods and events.

Catering Support

• Place callouts for coffee machine issues and follow up to resolution.
• Order tea, coffee, and general beverage stock for tea points.
• Ensure milk and dairy‑free alternatives is in stock and within expiry dates across all fridges.
• Liaise with Foodles to manage Smart Fridge services, ensuring they meet production needs, flag and elevate technical or stock issues to the support team.
• Work with the team on vending machine stock management, refill machine if necessary.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client‑centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affidavit Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)