Facilities & Office Manager

Career Legal; Birmingham; On-site; GBP 35,000 - 50,000; Part time

Job summary

A boutique law firm in Birmingham seeks a part-time Office & Facilities Manager to oversee the operations of multiple offices. The ideal candidate will have a track record in facilities management and a strong understanding of health & safety legislation. Key responsibilities include compliance, supplier management, and improving employee experience. This role offers flexible hours (20-25 hours per week) and the opportunity to enhance workplace practices.

Qualifications

• Proven track record in facilities management across multiple sites.
• Strong knowledge of UK health & safety legislation.
• Experience managing budgets and service contracts.

Responsibilities

• Oversee the day-to-day operations of all offices.
• Ensure compliance with UK health & safety law and environmental standards.
• Manage facilities suppliers, contracts, and associated budgets.

Skills

Facilities management

Health & safety legislation

Budget management

Organizational skills

Problem-solving skills

Stakeholder management

Collaboration

Education

IOSH or NEBOSH qualification (or equivalent)

Job description

My client, a boutique law firm based in Birmingham are looking for an Office & Facilities Manager on a part time basis (20-25 hours per week).

The Role

The OM/FM will be responsible for the effective day-to-day management of all four offices (London, Manchester, Liverpool and Birmingham) leading on compliance, supplier management, ESG initiatives, and employee experience.

Key Responsibilities

• Oversee the day-to-day operations of all offices.
• Ensure compliance with UK health & safety law, fire safety, environmental standards, and landlord/lease obligations.
• Lead on business continuity planning and test security protocols regularly.
• Lead space planning, hybrid working adaptations, and office moves/fit-outs.
• Deliver sustainability and environmental improvements, including energy efficiency and waste reduction.
• Support employee wellbeing through ergonomic (DSE) assessments for office and home working setups.
• Manage facilities suppliers, contracts, and associated budgets.
• Drive value through supplier relationships while ensuring quality of service.
• Partner with IT and HR to ensure offices support productivity and wellbeing.
• Contribute to planning and execution of company-wide events, including annual employee and legal conferences.
• Oversee office provisions (including refreshments and supplies).
• Champion accessibility, inclusivity, and sustainability in workplace practices.

Person Specification

• Proven track record in facilities management across multiple sites, ideally within professional services.
• Strong knowledge of UK health & safety legislation, fire safety, and environmental standards.
• Experience managing budgets, suppliers, and service contracts.
• Demonstrated ability to lead workplace projects (e.g. office moves, refurbishments).
• Strong organisational and problem-solving skills with the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• A collaborative approach with the ability to influence and partner across functions.

Desirable Skills & Attributes

• IOSH or NEBOSH qualification (or equivalent).
• Experience embedding sustainability and ESG practices in the workplace.
• Knowledge of hybrid working and office design trends.
• Strong event coordination experience within a corporate environment.