Facilities Manager - Housekeeping

Allscreens Nationwide Ltd

Walsall

On-site

GBP 40,000 - 60,000

Full time

3 days ago

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Job summary

Allscreens Nationwide Ltd is seeking an experienced Head of Housekeeping to oversee daily operations, supervise Senior Supervisors, plan staffing, manage budgets and ensure compliance with hygiene and health & safety standards.

You will lead training initiatives, maintain records, coordinate with management and external contractors, and drive continuous improvement across housekeeping services.

Responsibilities

To manage and supervise all areas of housekeeping on a day-to-day basis in line with Trust Visions and Trust Values.
To manage the day-to-day activities of the housekeeping department and line manage the respective Senior Supervisor/Supervisors.
To plan and monitor staffing for new departments and changes to service requirements within housekeeping.
To maintain computer records for the housekeeping department.
To ensure that the outlines service specification is met using auditing systems.
To liaise with Management on service provision and respond to additional requests beyond normal working routine.
To monitor the budget for housekeeping and ensure it is not exceeded.
To identify training needs of staff and design, deliver and monitor training programs.
To observe good hygiene practices and ensure staff observe current hygiene regulations.
To monitor auditing systems to ensure compliance with NHS Cleaning Standards.
To raise requisitions on the Trust’s ordering system for equipment and agency payments.
To monitor and authorise payments and oversee spend for housekeeping.
To ensure training records are maintained and IPDRs completed for staff development.
To arrange rotas and overtime, and monitor weekend list initiatives for finance submission.
To recruit facilities staff within housekeeping teams and report capital requirements when needed.
To comply with Health and Safety, Governance and statutory standards.
To carry out risk assessments and COSHH system duties for the department.
To report accidents and ensure medical attention when required.
To liaise with external contractors for equipment and training provision.
To support trialling of new products and equipment and report findings to Senior Management.

Job description

To manage and supervise all areas of housekeeping on a day-to-day basis in line with Trust Visions and Trust Values.
To manage the day-to-day activities of the housekeeping department and line manage the respective Senior Supervisor/Supervisors of the department.
To plan and monitor staffing for new departments and or changes to service requirements within the housekeeping department and assist with new projects.
To maintain computer records for the housekeeping department.
To ensure that the outlines service specification is met, using auditing systems as provided for the department.
To liaise with Management on service provision and respond to any additional requests that are outside the normal working routine. To monitor the budget for housekeeping and ensure that the budget is not exceeded.
To identify training needs of staff. To design, deliver and monitor training programs.
To monitor Supervisors and ensure training is organised and arranged for staff.
To attend mandatory training and any other training course as required and to keep accurate records of all training.
To complete IPDRs in a timely manner and identify training and development needs of Supervisors and to ensure Supervisors are also undertaking IPDRs as required for staff members.
To observe good hygiene practices at all times and ensure that staff observe current hygiene regulations.
To monitor all auditing systems used by housekeeping to ensure compliance with all standards required such as NHS Cleaning Standards.
Raise requisitions on the Trusts ordering system for equipment required and for the payment of agencies used by the housekeeping department.
Check and authorise for payment, invoices generated for the housekeeping department and monitor the spend for housekeeping.
To lias on hydrogen peroxide vapour decontamination.
To ensure that all training records are accurately maintained, and on-compliances are dealt with in a timely manner.
To ensure supervisors complete weekly and monthly timesheets and complete all standard documentation related to this process.
To monitor and ensure supervisors completed rotas for all housekeeping teams and authorise any overtime that will incur additional expenditure.
To arrange for additional staff to work due to service demands that are funded from existing housekeeping establishment. To ensure weekend list initiatives are monitors, recorded and submitted to Finance.
To be responsible for the recruitment of facilities staff within the housekeeping teams.
To report to the Senior Facilities Manager any capital requirements.
To ensure the working time directives are applied to the housekeeping department.
To comply with statutory standards, for example Health and Safety and Governance.
To ensure industrial relations and human relations within the housekeeping department are maintained.
To receive information from relevant supervisors on the Trust Attendance Policy and report to the Senior Facilities Manager.
To attend departmental meetings with the Senior Facilities Manager and Supervisors.
To assist supervisors with local induction of all new staff.
To assist supervisors to carry out appropriate risk assessments for their departments.
To lead COSHH (Control of Substances Hazardous to Health) system and assessments for the housekeeping department.
To record and investigate any accidents to facilities staff whilst on duty and to ensure that they receive medical attention when required.
To work to Trust standards for all areas of responsibilities. To assist with all quality initiatives applicable to the department.
To liaise with external contractors for the provision of equipment and training.
To facilitate the trialling of new products and equipment and reporting all findings back to Senior Management.