Facilities Manager

Pertemps; Warwick; On-site; GBP 43,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Facilities Manager to oversee operations in Warwick. In this role, you will manage a small team, ensuring compliance with health and safety regulations while optimizing facilities management across multiple sites. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a solid understanding of building regulations. This is a fantastic opportunity to contribute to a dynamic team and make a significant impact on the operational efficiency of the organization, all while enjoying competitive benefits and a supportive work environment.

Benefits

Company Van

Car Park Pass

22 Days Annual Leave Plus Bank Holidays

Overtime Pay at 1.5x Hourly Rate

Qualifications

• Experience in facilities management with a focus on team management.
• Knowledge of health and safety regulations and building compliance.

Responsibilities

• Manage facilities operations across multiple sites, ensuring compliance and safety.
• Prepare budgets and monitor expenditures, reporting to the Board.
• Oversee maintenance schedules and manage contractors effectively.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Negotiation Skills

Knowledge of Building Regulations

Health and Safety Awareness

Education

Membership in the Institute of Workplace and Facilities Management

Relevant Qualifications

Job description

We are currently seeking an experienced Facilities Manager to join our team in Warwick. This is an excellent opportunity for a proactive and qualified individual with relevant experience in facilities management, looking to manage a small team of up to two people and ensure the smooth operation of our facilities across multiple sites. You will report directly into the Board of Directors.

This position includes access to a company van. Must have valid UK driving licence.

• Location: Warwick
• Salary: £43,000 - £50,000 DOE
• Working Hours: Monday to Thursday 08:30 to 17:00, Friday 08:30 to 13:30
• 22 days annual leave plus bank holidays
• For every 2 years of service, annual leave increases by 1 day.
• Manage a team of up to 2 staff members
• Driving: A valid driving licence is required, as travel between sites is expected
• Overtime: Paid at 1.5x hourly rate
• Additional Benefits: Car park pass for the town centre and access to a company van

The role

• Act as primary key holder for our premises in Warwick, with availability for out-of-hours attendance in case of alarms
• Source and purchase furniture and fittings in line with brand guidelines, with approval from Directors
• Prepare annual budgets, and provide monthly and quarterly updates
• Monitor and control expenditure within approved budgets, reporting to the Board and at monthly meetings
• Maintain a list of preferred suppliers, ensuring compliance with insurance and safety policies, and inducting contractors
• Source quotations, negotiate, and manage contracts with service providers and suppliers
• Ensure contractors provide method statements and risk assessments, liaising with Health and Safety Manager
• Manage facilities-related projects from start to completion, minimizing business disruption
• Conduct regular audits of buildings and manage maintenance schedules
• Create and manage logs for issues and maintenance tasks
• Proactively manage the Facilities Assistant, prioritizing tasks and balancing team workload
• Review and oversee service and maintenance contracts, ensuring timely completion and proper documentation
• Serve as the primary contact for internal queries and reported faults
• Understand lease agreements, liaise with landlords, and manage lease requirements
• Review utility contracts annually to optimize service and costs

The ideal candidate

• Proficient in Microsoft Office, especially Outlook, Excel, and Word
• Excellent written and verbal communication skills
• Self-motivated with initiative
• Strong organizational and time management skills
• Positive attitude and strong work ethic
• Knowledge of building regulations and CDM regulations
• Awareness of health and safety, including risk assessments and method statements
• Membership in the Institute of Workplace and Facilities Management is preferred
• Relevant qualifications and experience
• Strong numeracy and financial data skills
• Research and networking abilities
• Negotiation skills
• Ability to interpret diagrams, contracts, and plans, liaising with legal advisors as needed