Facilities Manager

McKinlay Law; Greater London; On-site; GBP 50,000 - 65,000; Full time

Job summary

A leading law firm in Greater London seeks an experienced Facilities Manager to lead facilities delivery across the business. The successful candidate will manage services including mail, logistics, and maintenance while ensuring compliance with health and safety standards. You should have strong facilities management experience in a law firm, supplier management skills, and the ability to lead teams in a client-focused environment. This role plays a crucial part in maintaining service excellence and supporting improvement initiatives.

Qualifications

• Strong facilities management experience in a law firm or professional services environment.
• Demonstrated supplier and contract management capability.
• Knowledge of health and safety compliance, ideally with IOSH certification.

Responsibilities

• Manage facilities services including mail, logistics, and maintenance.
• Oversee outsourced transcription and document production services.
• Support property-related contract management including cleaning and security.
• Ensure health and safety compliance, including risk assessments.
• Lead and performance-manage the facilities team.

Skills

Facilities management experience

Supplier and contract management

Health and safety compliance knowledge

Team leadership skills

Budget oversight

Job description

Our client, a highly regarded law firm, is seeking an experienced Facilities Manager to lead facilities delivery across the business.

This is a key position responsible for ensuring the firm’s working environments operate efficiently, safely, and in line with the high standards expected within a legal practice. Combining hands-on oversight with team leadership and supplier management, you will play a central role in maintaining service excellence while supporting ongoing improvement initiatives.

You will oversee the day-to-day management of facilities services, ensuring seamless delivery across multiple functions and sites. Alongside maintaining service, you will contribute to workplace enhancements and drive efficiencies where possible.

Key Responsibilities:

• Manage facilities services including mail and logistics, print and reprographics, records management, and floor support.
• Oversee outsourced transcription and document production services, ensuring performance and confidentiality standards are maintained.
• Support the management of property-related contracts including cleaning, maintenance, security, and minor works.
• Maintain robust health and safety compliance, including risk assessments, inductions, and emergency procedures.
• Ensure effective team resourcing and service continuity across locations.
• Coordinate building maintenance works and external contractors to minimise disruption.
• Lead, develop, and performance-manage the facilities team.
• Support budget oversight, supplier negotiations, and cost-efficiency initiatives.
• Monitor service performance data to inform continuous improvement.
• Contribute to office moves, refurbishments, and workplace transformation projects.
• Collaborate closely with IT, property, and wider business support teams to deliver integrated facilities solutions.

It is essential that you have a strong facilities management experience from either another law firm or professional services environment. You will demonstrate strong supplier and contract management capability, a sound understanding of health and safety compliance (and ideally the IOSH certification), and the ability to lead teams within a quality-driven, client-focused organisation.

McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.