Facilities Management Permit to Work Officer

University of Northampton; Northampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A UK university in Northampton is seeking a Permit Coordinator to manage issuing and tracking permits for contractors. The successful candidate will ensure all works comply with health and safety regulations while processing permits for various activities. Qualifications include an IOSH Managing Safely certification and experience in contractor management. This role promotes a safe and efficient operation within the university.

Qualifications

• Demonstrable experience of administering Permit to Work systems either manually or digitally.
• Experience of managing a range of contractors, both contractually and on site.
• Knowledge of CAFM systems.

Responsibilities

• Processing and issuing permits to work in accordance with university procedures.
• Maintaining accurate records and logs of all active permits.
• Liaising with contractors, project managers, and safety officers.
• Monitoring compliance and escalating issues when necessary.
• Monitoring contractors on site through visual audits.

Skills

Permit to Work administration

Contractor management

CAFM systems knowledge

Ability to work independently

Integrity and professionalism

Education

IOSH Managing Safely qualification

L8 Management qualification

Electrical/Mechanical qualification (NVQ Level 3)

Job description

About the job

Interview Date - 3 December 2025

In this post, you’ll be the central point of coordination for issuing, tracking, and managing permits for contractors and internal teams working at the University of Northampton. You’ll ensure all works are properly authorised, risk‑assessed, and compliant with health and safety regulations. You will be assessing permits for a range of works from electrical maintenance, mechanical, to high risk activities such as hot works. Your diligence will help keep our university safe, efficient, and operational.

Key responsibilities include:

• Processing and issuing permits to work in accordance with university procedures
• Maintaining accurate records and logs of all active permits
• Liaising with contractors, project managers, and safety officers
• Monitoring compliance and escalating issues when necessary
• Monitoring contractors on site through visual audits
• Completing the site induction for contractors who attend site

About you

The successful candidate will have;

• Demonstrable experience of administering Permit to Work systems either manually or digitally
• Experience of managing a range of contractors, both contractually and on site
• Knowledge of CAFM systems
• Experience of working in a multi‑site environment
• The ability to work with minimal supervision and on own initiative
• Integrity and professionalism, demonstrating a commitment to ethical standards, confidentiality, and the University’s values of inclusivity, trust, sustainability and aspiration

Qualifications

Essential;

• IOSH Managing Safely qualification or equivalent

Desirable;

• L8 Management qualification
• Electrical/Mechanical qualification to a minimum NVQ Level 3/time served equivalent

About us

At the University of Northampton, we are committed to supporting aspirations, creating opportunities, and delivering meaningful impact. Our people are at the heart of everything we do, and we foster a progressive, inclusive environment where excellence thrives for our students and staff.

1st Degree Facilities is a trading name of UNEL which is a wholly‑owned subsidiary of the University of Northampton and this vacancy is covered by UNEL Terms and Conditions of employment.

Our People

Our staff are our greatest asset. We are dedicated to building an inclusive community that values diversity, promotes wellbeing, and supports personal and professional growth. By developing a first‑rate People Strategy, we aim to attract and retain top talent, enhance career progression, and ensure that every colleague feels empowered to achieve their best.

Our Values

• Inclusivity: We celebrate diversity and ensure that everyone has the opportunity to excel.
• Sustainability: We are committed to becoming a net zero carbon institution, taking collective action for the benefit of society and the environment.
• Aspiration: We strive for excellence in all we do, empowering our staff, students, and partners to reach their highest potential.
• Trust: We build relationships based on respect, transparency, and shared goals.

Together, we are creating a future where our community, our work, and our impact truly make a difference.

Right to work

All candidates will be asked to provide proof of eligibility to work in the UK at interview. Due to the requirements laid out by UK Visas and Immigration regarding Right to Work in the UK, the University of Northampton Enterprises Ltd can only accept applications from individuals who currently have a status allowing them to work in the UK for this position. Due to this criteria, we regret that we are unable to offer sponsorship at this time.

Equality

We welcome applications from individuals from underrepresented groups.

The University of Northampton is committed to providing a vibrant, ethical, and sustainable environment that values equality, diversity, and inclusion. Our commitment ensures an inclusive atmosphere for staff, students, and the public. We manage equality and diversity through key committees and formal policies, extending our responsibility to subsidiary companies and partnerships.

Together @ UON

Our Commitment to Equality and Inclusion

Together @ UON affirms our dedication to creating an environment that celebrates diversity and promotes equality. We aim to foster a space where all can thrive, aligning with our mission to transform lives and inspire change.

Commitments Include:

1. Creating an Inclusive Environment:Adopting a zero‑tolerance approach to discrimination and ensuring all activities are inclusive.
2. Supporting Students and Staff:Strengthening mental health support, enhancing disability confidence, and ensuring academic and professional support.
3. Tackling Inequalities:Involving students in recruitment, integrating forums for equality data analysis, and supporting networks for protected characteristics.

UON’s Major Commitments:

• § Disability Confident
• § Standalone Pledge
• § IHRA Working Definition

For more details, visit: Equality and Diversity at UON