Facilities & Maintenance Coordinator

The Works Stores Ltd; Coleshill CP; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Colleague Discount

MyWorks discounts

Family Leave

Holiday 33 days

Holiday Purchase

Can-Do Academy

Stream

Share Scheme

Retail Trust support

Healthcare Plan

Long Service Awards

Pension

Cycle to Work

Charity Giving

Job summary

The Works Stores Ltd is seeking a proactive Facilities & Maintenance Coordinator to join our support network. You’ll manage requests from stores, coordinate contractors, raise orders and track progress to completion.

Hybrid role with four days at Coleshill Support Centre, Birmingham, collaborating with internal teams and suppliers to control costs and maintain high standards of facilities across stores.

Qualifications

• Good general business administration skills.
• Interest in facilities and maintenance coordination in a retail environment.
• Confident with MS Office and basic software tools.

Responsibilities

• Receive, review and action Facilities & Maintenance requests raised by stores through our property management system.
• Keep live requests moving by monitoring progress, following up with contractors and updating stores through to completion.
• Coordinate maintenance works by obtaining contractor quotes, placing orders, checking progress and confirming works have been completed satisfactorily.
• Raise purchase orders, check invoices and support authorisation in line with company processes.
• Organise routine waste services and arrange ad-hoc waste facilities.
• Monitor costs and prepare weekly management reports.

Skills

MS Office

Excel

Health & Safety awareness

Attention to detail

Organisational skills

Interpersonal skills

Teamwork

Initiative

Learning agility

Tools

In-house software

Job description

Location

Hybrid: 4 days at our Support Centre in Coleshill, Birmingham.

Why The Works?

We don’t just sell products.

We inspire reading, learning, creativity and play.

The Works. It literally means everything. And whatever your story or background, we’re all about unlocking imagination and making creativity accessible to everyone. Whether you’re engaging with customers on the frontline or supporting our colleagues behind the scenes, your impact can be profound and far-reaching.

This is more than toys and books and art supplies. This is about inspiring people to read, learn, create and play. So, with the right passion, it all starts with you.

Become a Facilities & Maintenance Coordinator

This is a brilliant opportunity to become a Facilities & Maintenance Coordinator, for a person who loves organisation, problem solving and making things happen. You’ll be the friendly, reliable link between our stores, contractors and internal teams - making sure requests are progressed, costs are controlled and work is completed to the right standard.

Your Mission

• Receive, review and action Facilities & Maintenance requests raised by stores through our property management system.
• Keep live requests moving by monitoring progress, following up with contractors and updating stores through to completion.
• Coordinate maintenance works by obtaining contractor quotes, placing orders, checking progress and confirming works have been completed satisfactorily.
• Raise purchase orders, check invoices and support accurate authorisation in line with company processes.
• Order fixtures and fittings, working with stakeholders to make sure the right specification is supplied for each store.
• Organise routine waste collection services for stores, arrange ad-hoc waste facilities such as skips, and resolve service queries or complaints with Biffa Customer Services.
• Coordinate store window cleaning services and support the resolution of non-service complaints.
• Help keep maintenance spend under control by monitoring costs, preparing weekly management reports and sourcing supplier cost comparisons.
• Monitor planned maintenance activities, raise purchase orders and process service sheets received and remedial works where needed.
• Arrange property-related insurance works and support follow-up activity through to completion.
• Look for smarter, more efficient ways of working, helping the team continuously improve the service we provide to stores.
• Provide ad-hoc administrative support to the Central Operations team when required.

Skills/Behaviours That Will Set You Apart

• A willingness to learn Facilities and Maintenance Coordination.
• An understanding of retail environments would be great, but it’s not essential.
• Strong general business administration skills, with confidence using Microsoft Office, including Excel.
• Basic knowledge of the Regulatory Reform (Fire Safety) Order 2005 and good general Health & Safety awareness.
• Excellent organisational skills, accuracy and attention to detail.
• A patient, methodical approach to managing workload and following tasks through to completion.
• A flexible, can-do attitude with the ability to multi-task and prioritise in a busy environment.
• Great interpersonal and communication skills, with the confidence to liaise with stores, suppliers and internal teams.
• The ability to work as part of a team while also taking ownership and using your own initiative.
• A willingness to learn and confidently use in-house software packages.

Our PERKS really are ‘The Works’

• 25% Colleague Discount! - Plus, exclusive Double Discount days!
• MyWorks - Access exclusive online discounts across hundreds of retailers, holidays, utilities deals, tech and more
• Family Friendly Leave - Enjoy some time well spent with enhanced maternity, paternity and adoption pay.
• Holiday – 33 days including bank holidays.
• Holiday Purchase - Purchase an additional 5 days
• Can-Do Academy - Grow your skills and career with instant access to further training and development in areas that interest you.
• Stream - Claim early access to 50% of your wages as you earn them – for when ‘life’ happens!
• Share Scheme - Unleash your inner Monopoly mogul and own a piece of The Works!
• 24/7 support for you and your family - Through our partnership with the Retail Trust who provide an Employee Assistance Programme and so much more!
• Healthcare Cash Plan – To support your everyday healthcare costs
• And loads more! – Long Service Awards, pension, life assurance, Cycle to Work and optional charity giving.

Our Purpose

To inspire reading, learning, creativity and play

Our Values

We are Crafty | Smart with what we've got.

We are Caring | Heart in every action.

We are Can-do | Energy that gets it done.

We Listen. We Care

Each year, we run an anonymous colleague engagement survey. This is so important for us to hear your feedback and suggestions. We want to know what’s going great, and what needs a couple of tweaks to help make The Works the best place you’ve ever worked! You’ll have opportunity to help give us that direction.

Promoting Diversity, Inclusion, and Applying Reasonable Adjustments

At The Works, we are proud to have an inclusive culture where everyone truly feels able to be themselves. Our roles are open to all, including under-represented groups such as ethnic minorities, people with disabilities, carers & members of the LGBTQ+ community (including those who identify as lesbian, gay, bi, trans, non-binary, or use another term).

We are open to discussions around working hours and flexible working. And, where possible, we'll try to support this. If you need reasonable adjustments for an interview you might attend with us, let us know in your application and we’ll be happy to help!

The Works

is the UK's leading specialist retailer of affordable, screen-free activities for the whole family, providing customers with fantastic value across four product categories: arts and crafts, stationery, toys and games, and books.

We don’t just sell products. We inspire reading, learning, creativity and play.

Because when people spend time doing what they love, it’s Time Well Spent.

And with the right passion - It All Starts With You.