Facilities Coordinator (12-month FTC)

GXO; Northampton; On-site; GBP 29,000 - 35,000; Full time

Job summary

A leading supply chain solutions provider in Northampton is seeking a Facilities Coordinator to manage contractors and site activities. You will provide administrative support, manage communications, and ensure a safe and efficient workplace. Ideal candidates will have previous administrative experience and relevant Health & Safety qualifications. This full-time role offers competitive pay and a comprehensive benefits package.

Benefits

25 days annual leave

Flexible dental insurance

Company-sponsored pension scheme

24/7 online GP service

Life assurance

Employee assistance programme

High-street discounts

Qualifications

• Previous experience in administration, ideally within facilities or a warehousing setting.
• Health & Safety qualifications are essential.
• A problem-solving mindset is necessary.

Responsibilities

• Provide general and specialist administrative support to the facilities team.
• Manage incoming calls, emails, and reporting sheets.
• Process and file documents accurately using IT systems.
• Act as the main point of contact for all contractor visitors.

Skills

Administration

Problem-solving

Health & Safety knowledge

Education

Health & Safety qualifications (IOSH Level 3, NEBOSH General Certificate, or NVQ Level 3)

Facilities Services Level 2 (City & Guilds) or IWFM Level 3

Job description

Are you organised, proactive, and ready to keep things running smoothly? Do you enjoy working in a fast-paced environment where no two days are the same? Are you confident in managing contractors and coordinating site activities?

If that sounds like you, we’d love to hear from you!

Here at GXO, we are currently recruiting for aFacilities Coordinator, to join our NHS Supply Chain contract based in Crick. As our Facilities Co-ordinator, you’ll be the go-to person for contractor visits and site coordination, supporting the Facilities, Health & Safety Manager to ensure everything runs smoothly. You’ll provide comprehensive administrative support, manage communications, and help maintain a safe, efficient, and well‐organised site.

This role is being offered on a 12‑month Fixed Term Contract. You’ll be working Monday to Friday, covering the hours of 09:00 till 17:00.

Pay, benefits and more:

We’re looking to offer a salary of up to £35,000 per annum and 25 days annual leave (plus bank holidays). Your benefits package includes flexible dental insurance plans, a company‑sponsored pension scheme, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You’ll also have access to our MyBenefits platform offering a variety of high‑street discounts, a cycle‑to‑work scheme, cashback cards, a savings scheme and much more!

What you’ll do on a typical day:

• Provide general and specialist administrative support to the facilities team
• Manage incoming calls, emails, and reporting sheets, ensuring timely updates
• Process and file documents accurately using IT systems and spreadsheets
• Maintain both digital and physical records to a high standard
• Act as the main point of contact for all contractor visitors

What you need to succeed at GXO:

• Previous experience in administration, ideally within facilities or a warehousing setting
• Health & Safety qualifications (IOSH Level 3, NEBOSH General Certificate, or NVQ Level 3)
• Facilities Services Level 2 (City & Guilds) or IWFM Level 3
• Problem‑solving mindset and ability to stay calm under pressure

We engineer faster, smarter, leaner supply chains.

GXO is a leading provider of cutting‑edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.