Facilities Coordinator

Lanes Group; Slough; On-site; GBP 14,000 - 17,000; Part time

Job summary

A leading infrastructure delivery partner in the UK is seeking a Transport Administrator to provide administrative compliance support to the Transport Management team at their Slough Head Office. The role focuses on maintaining accurate records, ensuring compliance with regulations, and facilitating communication with internal teams and external partners. Candidates should have excellent organizational, communication skills, and a commitment to safety and compliance. This position is part-time with a potential transition to full-time.

Benefits

24 days holiday (pro-rated)

Health cash plan

Onsite parking

Onsite restaurant

Pension scheme

Workplace learning

Qualifications

• Experience in facilities management is preferred.
• Strong commitment to safety and compliance.
• Ability to communicate effectively and maintain positive relationships.

Responsibilities

• Support fleet operations through administrative tasks.
• Maintain accurate records and ensure compliance.
• Coordinate with internal teams and external partners for compliance.

Skills

Attention to detail

Organizational skills

Effective communication

Customer service

Facilities management

Education

PRRS qualification

Full UK driver's license

Tools

Microsoft Office

CMMS

Job description

Transport Administrator

At Lanes Group nothing is more important than the health safety and well-being of our people and our customers. Its a major reason we are the UKs largest independent specialist infrastructure delivery partner of choice with a turnover in excess of 530 million (EBITDA 45m) with over 4000 brilliant people and a countrywide network of operational locations. Our services cover the majority of the FTSE 100 & 250 respectfully.

Strong leadership being at our heart supporting our people ensuring they are engaged with purpose rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery one of our fundamental key differentiators.

In this critical role of ensuring our organisation is known for being the best in everything we do known for leaving a legacy of absolute quality and compliance and keeping our promises at all times is our absolute mantra.

Reporting to the Assistant Fleet Manager the Transport Administrator support the efficient operation of our fleet by providing administrative compliance and coordination support to the Transport Management team.

Youll play a key role in maintaining accurate records ensuring compliance with regulations and assisting with communication between internal teams external partners and regulatory authorities.

Position : Facilities Coordinator

Location: Customer Solutions Centre Slough Head Office (Slough; Berkshire); Please note this role is in office only.

Job Type : permanent part-time (job share)

Hours: Monday to Friday 20-hours (start times to be discussed on interview); from April 2026 this role will become a full-time role working 37.5 hours per week.

Salary : 14443 per annum

Benefits : 24 days holiday pro-rated (plus bank holidays); health cash plan; onsite parking; onsite restaurant; auto enrolment pension scheme; workplace learning.

STRICTLY NO AGENCIES PLEASE

About the Role :

Due to continued growth and development we are now looking for a Facilities Coordinator to join us in our Heath and Safety Division out of our Slough Head Office working to deliver real and effective solutions to office maintenance.

Health Safety & Compliance Responsibilities

• Promote and uphold a culture of health safety and environmental responsibility across all facilities activities.
• Liaise with the Health Safety & Wellbeing Team to ensure the facilities meet government regulations and environmental health and security standards.
• Conduct regular inspections of racking pallet trucks ladders and storage areas to ensure compliance and safety.
• Ensure the stockroom and storage areas remain clean tidy and free from hazards.
• Manage the safe removal and disposal of waste daily ensuring compliance with environmental and waste management regulations.
• Enforce all company health and safety policies and train staff on correct procedures and emergency protocols.
• Report all accidents incidents and hazards immediately and avoid unsafe practices at work.
• Ensure adequate security systems are in place including alarms CCTV and access controls.

Facilities & Stock Management

• Manage all stock movements ensuring accurate tracking and reconciliation of inventory.
• Maintain records for all inward and outward inventory movements in accordance with company procedures.
• Process claims for faulty late or short deliveries as required.
• Oversee receipt of stock in line with company policies.
• Update purchase order (PO) systems and process payments once stock is reconciled.
• Ensure basic facilities such as water heating and lighting are well maintained and operational.
• Coordinate cleaning waste disposal security parking and catering services.
• Inspect buildings and structures to identify required repairs maintenance or renovations.
• Manage maintenance schedules and arrange ad hoc repairs as needed.
• Track and plan both short- and long-term improvements to building upkeep.
• Liaise with contractors and external partners (e.g. cleaning teams Segro) to maintain the building and surrounding grounds to a high standard.
• Assist in managing departmental budgets to ensure cost effectiveness.
• Serves as the first point of contact for IT-related issues ensuring a high rate of quick resolutions.
• Coordinates with Lanes Group IT and Thames Water IT teams when required to ensure the successful closure of support tickets as well as the effective management of site upgrades and outages.

Contribution to Company

• Actively suggest improvements that enhance productivity safety or system efficiency.
• Communicate with care professionalism and passion for the company and its brand.
• Maintain a positive and constructive approach at all times.
• Support open and transparent communication to help find solutions.
• Deliver on commitments and support your team in achieving collective goals.
• Volunteer for projects where appropriate to support the wider success of the company.
• Be aware of all Lanes Group policies and your responsibilities towards them.
• Embrace and promote Lanes Group values and culture.
• Undertake ad hoc projects tasks or duties as and when required or requested by the Senior Leadership Team.

So if you enjoy delivering only the best in facilities management where no two days are the same and want to join a growing company that not only values you and your ability - but also strives to develop your potential and further your career progression then we are the right company for you.

What is essential is the ability to work safely to quickly diagnose and deliver practical and efficient solutions to attain the highest levels of service for our employees.

About You :

The ideal candidate will have a keen eye for detail excellent organisational skills and effective communication and interpersonal skills. They will be also be commitment to upholding the highest standards of safety and compliance within the context of our operations at Lanes Group by having Person Responsible for Racking Safety Qualification (PRRS) and previous experience in facilities. A full UK drivers licence is beneficial.

At Lanes Group we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.

Lanes Group are a signatory of the Charter for Employer Positive About Mental Health run by Mindful Employer.

Required Experience : IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1