Facilities Coordinator

Agincare Group; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading care provider in the UK is seeking a Facilities & Estates Coordinator to manage maintenance tasks and support internal teams. The ideal candidate has strong administrative skills and experience in a fast-paced environment. You will coordinate reactive and planned maintenance while ensuring compliance and providing administrative support. This role offers a salary of up to £30,000 per annum and various employee benefits.

Benefits

Fully funded training and career development

Blue Light discount package

EAP - Employee Assistance Program

Company pension scheme

Qualifications

• Strong experience in a fast-paced administrative role.
• Familiarity with CAFM systems is ideal but not essential.
• Excellent communication skills and a proactive, customer-focused approach.

Responsibilities

• Coordinate reactive and planned maintenance tasks via the CAFM system.
• Maintain accurate records and compliance documentation.
• Manage purchase orders and reconcile invoices.
• Provide general administrative support to the Facilities Department.

Skills

Strong experience in a fast-paced administrative role

Excellent communication skills

Solid Microsoft Office skills

Ability to liaise with internal teams

Tools

CAFM systems

Job description

What’s on Offer

Agincare are a proud family run organisation that is proud of its values and the delivery of the highest levels of care to our service users. Working at Agincare brings many benefits including …

• Salary of up to £30,000 per annum DOE
• Fully funded training and career development
• Blue Light discount package (superb discounts on travel, leisure, entertainment and more)
• EAP - Employee Assistance Program (offering support for employees and their families)
• Company pension scheme

About the Role

As our Facilities & Estates Coordinator, you’ll be at the heart of our Facilities Department—ensuring everything runs like clockwork. From managing maintenance tickets to liaising with contractors and internal teams, you’ll play a key role in delivering a professional, user-friendly service that supports our commitment to high standards across all Agincare locations.

Key Responsibilities

• Coordinate reactive and planned maintenance tasks via the CAFM system
• Maintain accurate records and compliance documentation
• Generate reports to support performance and planning
• Manage purchase orders and reconcile invoices
• Schedule site visits and liaise with contractors and internal teams
• Deliver support to internal teams, ensuring all sites remain safe, compliant, and fully equipped to provide outstanding care.
• Provide general administrative support to the Facilities Department
• Assist with ad hoc tasks and projects as needed

What We’re Looking For

• Strong experience in a fast-paced administrative role
• Familiarity with CAFM systems (ideal but not essential)
• Excellent communication skills and a proactive, customer-focused approach
• Ability to liaise effectively with internal teams, contractors, and suppliers
• Solid Microsoft Office skills and a collaborative mindset

About Agincare

We’re a family run business that's been caring and supporting people since 1986.

With over 4,500 team members, we’re one of the UK’s largest care providers and are continuing to grow. We have over 100 locations across England including our care & nursing homes, home care branches, extra care schemes, supported living properties and live-in offices.

Agincare are signatories of the Care Leaver Covenant and are committed to supporting care leavers to live independently. We are proud to be able to offer a guaranteed interview to care leavers, or an informal conversation about our career opportunities.

All of our care services are regulated by the Care Quality Commission (CQC).

Equal opportunities are important to us at Agincare and we welcome applications from all.