Facilities Co-ordinator

Deutsche Bahn AG; Doncaster; Hybrid; GBP 28,000 - 31,000; Full time

Job summary

A leading logistics company is seeking a Facilities Coordinator to oversee the management and operation of its national property portfolio. The role includes coordinating maintenance activities, ensuring compliance with safety regulations, and supporting facilities management suppliers. Ideal candidates will have experience in facilities coordination, strong organizational skills, and proficiency in CAFM systems. This position offers a competitive salary, hybrid working opportunities, and a range of employee benefits including annual pay reviews and professional development support.

Benefits

25 days annual leave plus bank holidays

Defined Contribution pension scheme

Free on-site parking

Cycle to work scheme

Access to training programs

Qualifications

• Experience in facilities coordination or property administration.
• Understanding of facilities compliance and maintenance processes.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Coordinate planned and reactive maintenance across facilities.
• Support compliance with statutory regulations and assist with audits.
• Act as a contact point for facilities management suppliers.

Skills

Facilities coordination

Contractor management

Compliance knowledge

Organizational skills

CAFM systems proficiency

Microsoft Office skills

Education

IWFM Level 3 qualification (or willingness to achieve)

Job description

DB Cargo UK is recruiting a Facilities Co-ordinator to support the effective management, compliance and operation of our national property portfolio.

Working as part of the Facilities Management team, you’ll help ensure our depots, offices, tenanted and operational sites are safe, legally compliant, well maintained and fit for purpose. This is a varied, hands-on coordination role that supports operational resilience and contributes to a positive working environment across the business.

Responsibilities

What will you be doing?

You will coordinate planned and reactive maintenance activity across the national estate, ensuring tasks are logged, prioritised, scheduled and completed in line with agreed SLAs. You will support site managers with facilities queries, issue resolution and escalation, and maintain accurate asset and compliance records.

You will support statutory and regulatory compliance, including fire safety, water hygiene, electrical testing and environmental requirements, assisting with audits, risk assessments and corrective actions where required.

You will act as a point of contact for facilities management suppliers, supporting contractor coordination, purchase orders and confirmation of completed works in line with DB Cargo UK safety and access procedures.

You will assist with workspace planning and operational logistics across depots and offices, track facilities expenditure, process invoices and documentation, and produce basic reports and KPIs.

You will work closely with operational, safety and engineering colleagues, acting as a central coordination point between sites and the Facilities Management function and communicating updates clearly and professionally.

We’re looking for someone with experience in a facilities coordination, property administration or FM support role, who understands facilities compliance, maintenance processes and contractor management. You’ll be well organised, able to manage multiple tasks and priorities, and confident working with operational stakeholders across the business.

You’ll be comfortable using CAFM systems, Microsoft Office and digital reporting tools, and willing to travel occasionally to DB Cargo UK sites nationwide.

Ideally, you’ll hold an IWFM Level 3 qualification or be willing to work towards one, and have experience in a rail, logistics, industrial or other safety‑critical environment. An understanding of asset management, PPM planning, facilities budgeting, and knowledge of CDM Regulations and project coordination would be an advantage.

What matters to you?

Here at DB Cargo we offer range of benefits as part of your employment. These will include:

• We are offering a salary of starting at £28,812 rising to £30,412 once competency is achieved based on a 35 hours per week contract.
• 25 days annual leave plus bank holidays
• Hybrid working between our locations and your home, this is mutually agreeable between the business and employee.
• Defined Contribution pension scheme with generous employer contribution – up to 10% employer contribution
• Free on-site parking
• EV charging at selected sites
• Cycle to work Scheme
• Charge and Go Scheme
• Manager led recognition programme for employees who live our values
• Access to DB Learning world
• Annual pay reviews

We are dedicated to your continuous professional development. Depending on your role we have specialist training programs, apprenticeships, development plans, courses and qualifications we can support you through.

Access to our employee benefits portal where you can take advantage of discounts for a variety of shops and services as well as accessing our wellbeing content

We take the health and wellbeing of all employees seriously and provide access to an Employee Assistance Programme