Facilities Assistant

The City of Edinburgh Council; Easter Howgate; On-site; GBP 20,000 - 26,000; Part time

Job summary

A local authority in Scotland seeks a Facilities Assistant to deliver vital janitorial services across its properties, ensuring safety and maintenance. Essential skills include general maintenance, communication, and flexibility. The role offers part-time flexible hours, progression opportunities, and a supportive work environment. Applicants should demonstrate a commitment to teamwork and community service while having good communication abilities. The position entails outdoor work, cleaning tasks, and general upkeep of community facilities while promoting a positive, inclusive workplace culture.

Benefits

Flexible working hours

Employee benefit schemes

Paid annual leave (where applicable)

Qualifications

• Experience in general maintenance and handyman tasks.
• Ability to work as part of a team.
• Knowledge of stock control and consumables.

Responsibilities

• Perform day-to-day janitorial and maintenance tasks.
• Ensure security of premises and grounds.
• Assist with equipment maintenance and repairs.

Skills

General maintenance skills

Communication skills

Flexibility and adaptability

Self-motivation and pressure handling

Education

Good standard of written and oral communication

Basic knowledge of Health & Safety management

Tools

Maintenance tools

Job description

Facilities Assistant (SSO) - Drumbrae Library Hub

Job Description

Facilities Assistant (Claim to Pay) Gylemuir Primary School

As a Facilities Assistant with the City of Edinburgh Council, you'll be a key member of our Facilities Management team. You'll deliver a vital janitorial service across our estate to ensure our properties are a safe places to work or learn in. Enjoy secure and flexible employment with above-market rates and excellent conditions, whilst being able to balance family, caring or studying commitments.

• Security offered by permanent positions
• Flexible hours to suit (morning, evening or daytime) from 10 to 36 hours
• Sessional hours (school term only) available on some posts
• Paid annual leave (where applicable)
• Opportunities to progress to supervisory level
• Employee benefits and colleague discount scheme
• Community connection – looking after your community’s essential buildings used by your family, friends and neighbours.

As part of our team, you will be valued and respected with a key focus on training and development.

MAJOR TASKS/JOB ACTIVITIES

You will undertake day to day FM, janitorial and DIY operations across one or more buildings, ranging from small repairs and general maintenance to reactive cleaning, supporting moves and conducting basic security functions.

• Equipment and furniture and fitting maintenance
• Building maintenance and services
• Security of premises and grounds
• Grounds maintenance
• Cleaning /Tidying

Please see the supporting documents for more information about the role.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

Follow us on Twitter at @edincounciljobs

Person Specification

Qualifications, training & professional membership

• Good standard of written and oral communication - Essential
• Basic knowledge of Health & Safety management in an operational maintenance environment -Essential
• Full driving licence - Desirable

The successful candidate will demonstrate evidence of the following experience, knowledge, skills and understanding. Evidence will be sought for selection purposes.

Maintenance Management

• High level of general maintenance and handyman skills and experience with a variety of tools and equipment - Essential
• Experience and an understanding of stock control, consumables and spares processes within a maintenance environment. - Essential
• Partnership and Engagement - Essential
• Experience of working within a Caretaking/small works team to deliver shared results. - Essential
• Communication and Presentational skills - Essential
• Demonstrates good written and verbal communication skills to communicate with colleagues and clients in a clear manner. - Essential

General

• Self motivated with the ability to carry out duties with minimal supervision and the ability to work under pressure. – Essential
• Ability to co-ordinate a range of duties and meet deadlines. - Essential
• Ability to remain calm and respond positively to challenging situations and difficulties. - Essential
• The ability to be flexible and adaptable in performing tasks which are normally outside the job specification but considered commensurate with the role. – Essential
• The ability to prioritise effectively, managing a busy diary and a varied workload to meet demands and deadlines — multi tasking. – Essential
• Ability to participate fully in the roster system. - Essential

Applicants will also be measured against the following competencies as per the Competency Level outlined in Our Competency & Values Framework:

• Is respectful and courteous to customers/clients
• Understands and resolves customer/clients’ needs
• Takes opportunities to improve customer/client services
• Is aware of service levels expected and strives to meet them
• Seeks and acts on feedback from customers/clients
• Supports others when dealing with customers/clients

Works Effectively

• Treats others in a fair and equal manner with others
• Assesses and respects other people's ideas/opinions
• Co-operates with others in the workplace
• Adapts own views and ideas for the good of the team
• Goes out of their way to help others

Managing change

• Is willing to try new or different ways of working displays a flexible attitude to duties and responsibilities
• Reprioritises own work when deadlines are changed helps others to adapt to change

Taking Ownership and Responsibility

• Manages own time effectively and works productively
• Responds positively to feedback and takes appropriate action
• Ensures own knowledge and skills are sufficient for the job
• Considers how own behaviour affects others and changes accordingly
• Recognises and acts when something needs to be done.

Communicating Effectively

• Listens carefully and asks questions if understanding is unclear
• Uses simple and clear language
• Seeks advice when necessary, provides clear and accurate information
• Uses appropriate body language and eye contact.

Planning and Decision Making

• Works in a planned and organised way
• Follows instructions and procedures
• Understands what decisions can be taken within own duties and makes them when required
• Takes account of available resources when planning own work activities.

About Us

THE CITY OF EDINBURGH COUNCIL

About Us:

Are you keen to shape the future of Scotland’s capital city? The City of Edinburgh Council is looking for dedicated and enthusiastic individuals to work with us and deliver key services across our capital city. We’re the second largest local authority in Scotland with a workforce of over 19,000 who all play a crucial role in maintaining and supporting vital services to over 500,000 residents. We offer an incredible variety of career opportunities across a broad range of sectors. Join us and you’ll find a role where you can make a difference and grow your career.

Our Culture:

Our Behaviours, respect, integrity, and flexibility guide everything that we do, and we strive to make sure all colleagues feel valued and have a sense of belonging in the workplace. We want to make sure that we bring people into our roles who demonstrate Our Behaviours and are dedicated and committed to our purpose of serving our community. We are focused on delivering excellent customer service to meet citizens needs and make the city a better place.

We recognise the benefits that diverse perspectives, experiences and backgrounds bring to our organisation, and we’re committed to employing a workforce that represents the population of the city we serve. We particularly encourage applicants from under-represented groups including women, LGBT+ people, racially minoritised groups, people with disabilities and people who are neurodivergent.

As part of our commitment to inclusive recruitment, we\'re delighted to announce that we have extended our guaranteed interview scheme to include all applicants who are or have been care experienced, and who meet the essential criteria for the post. This extends our current arrangements of being a Disability Confident Employer, that guarantee an interview to applicants who meet the criteria for the post and who declare a disability.

Happy to talk flexible working.

Colleague Support and Wellbeing

As outlined in our People Strategy 2024-27, we aim to nurture a healthy workforce where we can all thrive. We offer regular events, initiatives and learning opportunities covering a range of different health and wellbeing topics.

We’re committed to supporting employees to achieve a healthy work life balance. There are several policies in place to support this ranging from flexible work options to career breaks. Our full suite of employment policies can be found here.

We have a range of support options available including access to counselling, a mental health support service, an occupational health service, speak up supporters and a colleague listening service.

Reasonable Adjustments:

We’re committed to providing an inclusive and accessible experience at work for all our colleagues and we’ll work hard to ensure that we meet the changing needs of colleagues throughout their time with us. We’re also geared up to support all candidates who may require reasonable adjustments during the recruitment process. Candidates invited for interview, should let the hiring manager know what they need, and they will do everything they can to accommodate your request.

Job Info

• Job Identification 11259
• Job Category Cleaning / Catering / Janitorial
• Posting Date 01/28/2026, 03:53 PM
• Apply Before 02/11/2026, 11:55 PM
• Job Schedule Part time
• Locations Gylemuir Primary School
• Contract Type Supply/Casual/Relief
• Annual Working Duration 52 Weeks